Finance Office

University and Company VAT Numbers

IE6517957E

Click Here for a list of DCU Department Company VAT Numbers

What procedure must be followed to ensure timely payment of invoices?

When invoices are received in a department they should be receipted on the system immediately and returned promptly to Accounts Payable. The Goods Received Note transaction number must be quoted on the invoice.

When are payments made to suppliers?

Suppliers are paid twice a month provided the invoice has been returned to Account Payable GRN'd. Accounts Payable will e-mail the buyer and inform them of the deadline date for invoices to be returned to the Finance Office and therefore included in the payment run.

When is interest payable under the Late Payment in Commercial Regulations 2002?

When Accounts Payable receives an invoice from a supplier it is registered on the system. The invoice is then forwarded to the relevant department for authorisation. If payment is not made on that invoice within 30 days from the date the invoice was logged, interest is charged at 8% per annum (that is the current ECB rate of 1% plus the margin of 7%). That rate equates to a daily rate of 0.0222%. Penalty interest due for late payments are calculated on a daily basis.

Who is authorised to issue Purchase Orders and to certify invoices for payment?

The Buyer/Administrator in each department is authorised to raise and approve Purchase Orders.

How do I set up a new supplier account on the system?

Only the Buyer/Administrator of each department can request for a new supplier to be set up on the Agresso system. The Buyer/Administrator must fill in the `Request for Authorisation to Set Up a New Supplier Account' on this web page http://www.dcu.ie/internal/staff/finance/forms/new_supplier.shtml
The form submitted to the Finance Office **will be vetted and the supplier set up within 48 hours of receipt**.

How do I claim for reimbursement of travel expenses or sundry payment?

A claim for reimbursement of travel and subsistence expenses or sundry payments must be submitted via the CoreExpenses online system. Supporting receipts for the claim should be forwarded to the selected approver who then electronically approves the claim and sends the receipts to the Finance Office. The claim must be submitted to the Finance Office by 12pm on Tuesday for inclusion in the payment run.

Where can I get a Travel Expenses Claim form or Cheque Requisition Form?

Both forms are available for download from this website under Accounts Payable Forms.

How often are claims paid?

A payment run is generated weekly with all travel expense and cheque requisition forms to be submitted to the Finance Office by 12pm on Tuesday. Payments to staff are made by EFT (Electronic Funds Transfer) and by cheque to external suppliers or third party payments which are returned to the Faculty/Unit on Friday.