Graduation Information

General Information on Graduation

Confirmation of Attendance

It is vital that graduands confirm their attendance through their student portal page.

Guest Tickets

Each graduand is permitted to bring up to two guests to the ceremony. Guests and graduands will be seated separately and graduands do not require a ticket. Guest tickets are available to graduands, directly from their student portal page.
Please note we cannot accommodate children under five. You are very welcome to bring children under five onto the campus but you should note that the Helix is not a suitable venue for them and that their carers should therefore be requested not to bring them into this building but rather to avail of the Restaurant.

If you do not attend the ceremony, your award will be conferred in absentia, and your parchment will be sent to you by registered post in November 2010.

Hire of academic dress

Correct academic dressmust be worn at graduation. It should be hired from Phelan Conan Associates Ltd. Please use the pre-booking facility at www.phelanconan.com

Pre-booking will be possible up to and including Wednesday 27th October, 2010. The cost of hiring a set of robes is €40. You may wish to note also that Phelan Conan Associates Ltd. can be contacted by telephone on 01-4295300.

All students must pre-book and arrange payment for their robes with official robemakers Phelan Conan Ltd before the deadline (by Post or Online) by Wednesday 27th October 2010.

Methods of Pre-Booking

Log on and select ‘Student Hire’, select ‘DCU’ and follow the instructions until you receive a reference number

  • Post – Forward a cheque or postal order made out to Phelan Conan Ltd. to the above address for the cost of hire (€40.00) with a completedPre-Booking Form. When the cheque is received you will receive a call you back to process your order

WHEN BOOKING YOUR ROBES IT IS ESSENTIAL THAT YOU SELECT THE CORRECT FACULTY AND AWARD OTHERWISE YOU COULD BE CONFERRED IN THE INCORRECT ROBES

Please note that the wearing of Mortar boards is optional for Male and Female graduands.

If you have a query with any of the above please contact Phelan Conan’s free phone student helpline for assistance phone: 1800-808-818.

The robes you hire may be collected on arrival at the University from the robing room, which is the ground floor (The Venue) in The Hub, the student centre. Robes may be collected at the following times:

Saturday 30th October: 10.00 a.m. to 1.00 p.m. for Monday 1st November
2.00 p.m. to 5.00 p.m. for Tuesday 2nd November

Monday 1st November and Tuesday 2nd November:

8.00 a.m. – 9.30 a.m. for the 10.00 a.m. ceremony
10.30 a.m. – 12.45 a.m. for the 1.15 p.m. ceremony
2.00 p.m. – 4.00 p.m. for the 4.30 p.m. ceremony

The robing room will be open until 6.30 p.m. for the return of robes.

We strongly encourage you to collect your robes on Saturday October 30th if possible, to avoid queues on Monday 1st November and Tuesday 2nd November, 2010. If you are collecting your robes on Monday November 1st or Tuesday November 2nd then please allow adequate time for collection well in advance of the ceremony. If you are not robed and seated at least 20 minutes before the ceremony begins, unfortunately it will not be possible to allow you to graduate in person. You should, in addition, ensure that you are attired in a neat and presentable way. It is strongly recommended that you bring safety pins and hair clips with you to secure your cap and hood.

Before you go to the Phelan Conan website, you may find it useful to refer to the information on academic dress and to look at photographs of different kinds of academic dress.

Before leaving the University after the ceremony, please return your robes to the robing room.

Fees and Library books

You must have paid all fees and cleared all debts to the University (including outstanding Library fines) by the morning of your graduation day, you must also have returned all books to the Library, otherwise you will not be allowed to graduate.

Access

The venue for the ceremony, the Helix, is wheelchair accessible. However, if you or your guests require assistance to access the venue or other parts of the campus, it is essential that you contact us in advance (see contact details below) so that we can provide the service you need. It is particularly important that you let us know if you would have any difficulty in accessing the stage to receive your parchment. It is accessed by a short flight of steps (a backstage ramp access is available).

Procedures

When you arrive at The Helix, you will be directed to your seat. All graduands must be robed and seated not less than twenty minutes before the ceremony begins. The final roll-call will then be taken. Anyone not present at the time of this roll-call will be deemed to be absent and will have their award conferred in absentia.

Following the academic procession and introductions, graduands’ names will be called out in alphabetical order by degree/diploma programme, and all graduands will go up to the stage in turn. You will be directed by the Master of Ceremonies when to approach the stage. When your name is called, you should proceed onto the stage to receive your parchment. It will be presented to you by the President of the University, Professor Brian MacCraith. After you have accepted your parchment and shaken hands with the President, you should descend and return to your seat.

Please note that the name that will appear on your parchment is the name that was recorded on your most recent statement of examination results.

Refreshments

Refreshments will be served in the Helix on the three floors immediately following the graduation ceremony.

POST CONFERRING RECEPTION

Refreshments will be served in the Helix on the three floors immediately following the graduation ceremony. Graduates and guests should make their way to the following areas:

MONDAY 1st NOVEMBER 2010
10.00 AM CEREMONY
Guests of the Bachelor of Business Studies and Bachelor of Business Studies with Intra are on the Ground Floor.

Guests of the BA in Accounting & Finance are on the 1st Floor.

Guests of all other programmes are on the 2nd floor

MONDAY 1st NOVEMBER 2010
1.15PM CEREMONY
Guests of the BA in Journalism, BA in Multimedia and the BA in Communication Studies are on the Ground Floor.

Guests of the BA in International Relations and BA in Economics, Politics and Law are on the 1st Floor.

Guests of all other programmes are on the 2nd floor

MONDAY 1st NOVEMBER 2010
4.30PM CEREMONY
Guests of all programmes from the Schools of Mechanical and Electronic Engineering are on the Ground Floor

Guests of the BSc. Physical Education and Biology, BSc. in Athletic Therapy and Training, BSc. in Sport Science and Health, BSc. in Science Education and all programmes from the School of Computing are on the 1st Floor.

Guests of all other programmes from the Faculty of Science and Health are on the 2nd Floor.
TUESDAY 2nd NOVEMBER 2010
10.00 AM CEREMONY

Guests of all programmes from Dublin City University Business School are on the Ground Floor.

Guests of all programmes from the School of Nursing are on the 1st Floor.

Guests of all other programmes from the Faculty of Science and Health are on the 2nd Floor.

TUESDAY 2nd NOVEMBER 2010
1.15 PM CEREMONY

Guests of the Masters in Business Administration, Master of Business Administration Local Government, MBS in Human Resource Strategies and Masters in Human Resource Management are on the Ground Floor.

Guests of the Executive Masters in Marketing and the MBS in Accounting are on the 1st Floor.

Guests of all other programmes Dublin City University Business School are on the 2nd Floor.

TUESDAY 2nd NOVEMBER 2010
4.30 PM CEREMONY

Guests from all programmes from the Faculty of Humanities and Social Science (excluding Fiontar) are on the Ground Floor.

Guests from all programmes of Oscail-Distance Education are on the 1st Floor.

Guests of all other programmes from Fiontar and the Royal Irish Academy of Music are on the 2nd Floor.

Photographers/framers

The official commercial photographers/framers for the day, Lafayette Photography Ltd. will be located in the Henry Grattan building rooms CG01 to CG06. Lafayette Photography Ltd. are located at Unit 44 Fashion City, Ballymount, Dublin 24, Tel: 4295740.

Photographs and frames should be booked in advance. Booking may be done online atwww.lafayette.ie All correspondence about photographs and frames should be conducted with Lafayette Photography Ltd., not with the University. If you wish to buy a frame elsewhere rather than availing of the frames available from Lafayettes, you should note that each parchment measures 10” (25cm.) in width by 14” (35cm.) in length.

Do not use any unofficial photographers who may be on campus. Each year, some graduates complain of non-delivery of photographs or poor-quality work by these photographers.

Membership of Alumni Association

Link to Alumni Association Pages http://www.dcu.ie/alumni/index.shtml

You may wish to note that your DCU e-mail address does not expire after you have left the University. It is a lifelong address.

Campus map

A map of the campus is available at: http://www.dcu.ie/info/get_to.shtml

Car parking

All those arriving by car should come into the campus by the Collins Avenue entrance, and will be directed from there. Most visitors will be directed to use the multi-storey car-park fronting Collins Avenue. A charge of €1.00 per hour, payable on exit, will apply. You may wish to note, however, that car-parking spaces are limited, and to consider the possibility of using an alternative form of transport. Details about bus services are available at: http://www.dcu.ie/info/get_to.shtml

Contact details

Queries relating to graduation may be directed to:
Orna Heuston Tel: 01-700 5339
Emily Phipps Tel: 01- 700 5391
Jennifer McShane Tel: 01-700 5565
Marion Tucker Tel: 01-700 5398
Coreen Malone Tel: 01-700 5985
Geraldine Leavy Tel: 01-700 5905
Registry, Dublin City University, Dublin 9.
Fax: 01-700 5504 E-mail: graduation@dcu.ie

The following queries shouldnot be directed above:

  • queries about the hire of academic dress (contact www.phelanconan.com)
  • queries about booking photography and framing

(contact www.lafayette.ie)

  • queries about Graduation Ball (contact the Student’s Union reception on 01-7005392)

Checklist

Please ensure that you have confirmed your attendance/non attendance for the ceremony.

  1. Ensure that you have printed off the ticket for your guests to present at the ceremony.
  2. Refer to the Information on academic dress so that you know which type of robes you will need to hire. Book your robes online (go to www.phelanconan.com).
  3. Ensure that you are in good financial standing with the University having paid all fees and cleared all other debts (including outstanding Library fines) and having returned all Library books.
  4. If you wish to book your graduation photograph and/or parchment frame, in advance (go towww.lafayette.ie)
  5. Ensure that you have referred to the campus map
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