Information for Staff
The Library works with all schools, faculties, centres and units to support the teaching and research needs of DCU. To this end, a Subject Librarian is designated as the key contact for each school and research centre.
Your Subject Librarian also works closely with each school's Library Liaison Officer or centre contact on all matters relating to the Library. We strongly recommend that all new staff arrange a meeting with their Subject Librarian at their earliest convenience.
You can view our guide Subject Librarians: a guide for academic staff (PDF) for more information about the role of the Subject Librarian and how they can work with you - or simply click here for contact details.
Please use the Online Order Form.
For authentication you will need to enter your DCU username and password to access the online order form. Please complete form, compulsory fields have a red asterisk beside them, and it will be sent to your Subject Librarian automatically. If you have any questions please get in touch with your Subject Librarian.
Monitor the progress of orders
You can monitor the progress of all orders via the Library’s Catalogue:
- once a book, or other item, has been ordered, it appears in the Catalogue .
- The record will indicate that it is "on order".
- When the item comes into the library, this will change to indicate "received".
- If you require a "received" item urgently, fill in a Rush Processing Form at the Information Desk, Glasnevin Library or contact your Subject Librarian and this item will be available in three days
- When the item has been catalogued and added to the collection, it will indicate “Available” and will be on the shelf to borrow
- We will send you an email to notify you that the book you ordered is now available in the library to borrow
Ordering books & building library collections
The Library allocates a fund for book purchases (print and e-books) to each school on an annual basis. This fund is managed by your Subject Librarian in collaboration with school Library Liaison Officers. The fund is available to ensure the Library has copies of all books from module reading lists, and to support school research activities.
- Main Lending Collection - The Main lending collection is where most of the books are located. The loan periods are for 3 weeks or 1 week.
- Short Loan Collection - The Short Loan Collection is a dedicated collection and space on the ground floor which holds multiple copies of essential and recommended module texts from reading lists (see below). The loan periods for this collection are 48 hour and 3 hour, thereby ensuring maximum availability to students.
- Ordering books on reading lists - If you have recently updated your reading lists, please ensure you order new material well in advance of the beginning of each semester. The number of copies of a title will depend on the number of students.
- Short-term transfer of material to the Short Loan Collection - Staff can request that items be added to this collection at peak times only, for example around exam time or project time. To request a short-term transfer, contact your Subject Librarian.
- Short Loan Collection Review - Material in this collection is reviewed on an annual basis and items not used within the Academic year will be removed from this collection.