DCU Research Engine - Frequently Asked Questions
The DCU Research Engine is used to record your research activity, and publish that activity to the DCU website via the DCU phone book and Research Portal. You can find the manual here. The following FAQ will help you with some of the queries you may have when using the system. If your query is not covered here, please e-mail firstname.lastname@example.org with the details so we can assist you.
Where do I get my login details?
When you join DCU your school or centre administrator will help you get set up with DCU AD username and password. Go to www.dcu.ie/researchengine and you can login with your DCU AD username and password.
My login won't work?
Please email the system administrator at the following email email@example.com and put DCU Research Engine in the subject line explaining the problem you are having logging in. Please note that visiting researchers do not have access to a profile on Research Engine. Collaborative research outputs with DCU staff should be captured on that DCU staff members' profile.
How do I add a photo to my profile?
Your profile photo is automatically populated from your campus phone book entry, it is not entered directly into your profile. If you don't currently have a photo appearing in your campus phone book entry, please note that DCU Communications and Marketing department take all profile photographs to maintain consistency and quality across the board - therefore it is not usually possible to add an existing photo to your profile. Please contact Communications and Marketing here https://www.dcu.ie/marketing/contact-us.shtml to arrange a photo. If your photo is appearing on your campus phone book entry, but not populating your research engine profile, then contact firstname.lastname@example.org
My contact details are incorrect and I cannot edit them.
Contact details, along with your profile picture, are populated from the DCU phone book. If your details are incorrect and you need to change them you can contact your school or unit Drupal editor who can update them for you. if you can not idenfity who this is you can contact Reception who will update the phonebook for you. Your profile will be updated within 24 hours.
I would like to add a position that I have within my school. Where do I put this?
You can do this in the General Information section. Click on ‘add’ in Contact Information and add your position.
I want to add a research centre to the contact detail drop down box won’t allow me.
You can do this in the General Information section. Click on ‘add’ in Contact Information. The drop down menu is specific to each user. If the centre you would like to add is not available to you in the drop-down list, please contact the system administrator who can make the centre available for selection. You can contact them through email email@example.com . Please put Research Engine in the subject line.
Where do I find my Sedona member ID?
Sedona member IDs are for the business school only. Your Sedona administrator will provide you with this.
I cannot find hub themes that correspond specifically to my research area
You do not have to select a hub theme/sub-theme affiliation, but they are used to search for researchers through the Research Portal. We would suggest that you select the broad hub affiliation/theme closest to your research area.
I have added publications but they are not appearing on my phonebook profile.
Once you have added a publication you can choose to display individual items in the Manage Profile section by clicking ‘Show’. You can publish your whole profile by clicking on ‘Publish’ in the top right hand corner.
You can publish your entire profile in the homepage by clicking on the ‘Publish Profile’ box that appears under your profile picture.
My profile has no publications to claim but I know I have publications waiting on Web of Science or Scopus
Publications that match the DCU identifier are harvested from Web of Science and Scopus based on the author names you have provided in the User Preferences section. Please review this section and see if you need to add additional author names (or name variants) to draw in these publications. Once you have refreshed this page you may be offered more publications. (Note - for new staff that are looking to claim past publications associated with other institutions, this needs to be done using Search Online Sources - see below).
If you are still not getting your desired results you can search online sources like Web of Science and Scopus. Go to ‘Publications and Outputs’, click ‘Add a Publication’ in the top right hand corner of the screen and click ‘Search Online Sources’ in the bottom left hand corner of the screen. This will allow you to search for the publication by ISSN, Year of Publication, Keywords, DOI Identifier and PubMed ID and then add them to your profile.
I am being offered too many publications or publications that are not mine.
Your publications are presented to you for selection based on the list of author names you have provided in user preferences. You can narrow the number of publications you are being offered by reducing the number of names you have provided in the User Preferences section.
If you have a common name (e.g. O’Byrne, Mary) you may want to avoid providing a large number of broad name preferences (e.g. O’Byrne M., Byrne, M.) as this will result in a large number of publications being offered to you that are linked to another academic (i.e. you could be offered publications from ‘O’Byrne, Michael’, ‘O’Bryne Malachi’, ‘O’Byrne Martina’ etc.)
I am trying to manually add a journal publication, but the journal name does not appear in the dropdown list.
When you type in the name of your journal, it should be returned in the journal dropdown list. For example, if you type in the word Nature the system will show all journals with the word "Nature" in them. This list is not scrollable, and because there are lots of publications with the word "Nature" in them, it can be hard to find. In this scenario, please search using double quotes - if you type in "Nature" (including the quotes), the system will pick it up.
If the journal still does not appear please email firstname.lastname@example.org with the journal details and it will be added to the list.
I would like to add another type of research output (e.g. an app resource I developed) but I can’t find the correct section.
To add a research output that does not fall under the main publication headings (e.g. a composition, exhibition or documentary) go to the Publications and Outputs section, click Add, select Other Publication from the Publication Type dropdown box and this will bring you to a new screen that will allow you to add your research output.
I have tried to re-classify a publication but it won’t save for me.
There are some mandatory fields in each section. If your changes will not save, check to see if you have all required information filled in. Text boxes will turn in red if you have not added required information.
There are a lot of duplicates on my account
Publication titles can be recorded in slightly different formats within various sources like Web of Science and Scopus (e.g. a semi colon in a slightly different part of the text). This may lead to you being offered multiple versions of the same publication. When adding or claiming a new publication from a source it is important to review what publications you currently have on your profile.
In ‘Add New Publications’ you can click the ‘show deleted/rejected’ box at the top of the screen and this will assist identifying where you have claimed or rejected a duplicate record.
If you need further assistance in tidying up your publications and getting rid of duplicates you can email email@example.com
Can I save a journal or book cover to my profile?
We do not currently have the function to save journal or book covers to your profile.
What publications can be deposited to DORAS (DCU’s Institutional Repository)?
DORAS is DCU's full text institutional repository, and you will need to upload the full text item to complete the DORAS upload process. Journal articles, conference papers, books and book chapters, working papers and theses are accepted. Please deposit the author-prepared accepted version of the item. This version should have gone through the peer-review process. Most publishers do NOT allow their copyedited and formatted PDF version to be uploaded to an open access repository so please do not deposit the publisher version of the item.
The modules I am listed as co-ordinating are incorrect.
You can edit your modules co-ordinated or remove modules that are linked to your profile. As this section is auto-populated from ITS, errors at source should be noted with Registry.
My graduate student has emailed me to say they would not like to be displayed on my profile.
Working with graduate students is an important and recognised part of research activity. The system is automatically populated by ITS to display your graduate students. You can publish this information to the website. You can also use it to populate a CV that is generated from your profile content (see page 19 of the user manual).
For data protection reasons all graduate students are being given the option not to have their details displayed on the website. You may be contacted by a graduate student who asks you to remove their name from your published profile. You can stop their names from being displayed on the website, but maintain them in your profile, via the Manage Profile section (see pages 17 & 18 of the user manual for how to do this).
There are students being displayed in the graduate student section who I am not supervising.
This section is populated with all post graduate students who are linked to you on ITS. If you are a Principal, Joint Principal, Secondary, External Secondary and Independent Panel Member for a student it will appear here. Y is displayed where you are a Principal or Joint Principal supervisor for a student. N is displayed if you are a Secondary, External Secondary and Independent Panel Member for a post graduate student.
My past students are not appearing on my profile.
For data protection protection purposes we have been asked not to display past students recorded in your profile on the website. However, these students remain recorded within the system itself and can be reported on or included in CVs generated from your system data.
Where do I put consultancy work?
You can add your consultancy work in the Professional & Enterprise section - Enterprise Engagement category.
Where do I put media work?
You can add media pieces that you have created or that you and your research have featured in within the Professional & Enterprise section - Media category.
Where I do put outreach work?
You can add outreach activities that you have been involved in under the Professional & Enterprise section - Media category.
I have published my profile but it is not appearing on the DCU website.
You need to populate your profile with some basic information before it will successfully publish to the website. You must have some information in your biography or your profile will not publish. If it is the first time that you have published your profile it can take up to twenty minutes to appear (particularly if using a Chrome browser).
I have published my profile but I can only see my biography.
Getting newly entered research activity to display on your web profile is a two-step process- 1. Add a piece of information 2. Publish it to the web (see pages 17 & 18 of the user manual).
Once you have added an entry you can display individual items in the Manage Profile section by clicking ‘show’. You can publish your entire profile by clicking on ‘publish’ in the top right hand corner or the Manage Profile section.
You can also publish your entire profile in the system homepage by clicking on the Publish Profile box that appears under your profile picture.
I have added an item to my profile but it is not displaying on the website
Each time you add or amend an item you need to publish it. Go to the Manage Profile section, select the item you would like to display by pressing 'Show' then click on the 'Publish Profile section.
I am trying to create a CV but when I download the document it is empty
Once you have added a CV name you need to decide what content you would like to add to that CV. Click on ‘Edit’ and this will bring you into a profile screen. When you click ‘Hide’ you are choosing information you do not want to appear on your CV. When you click ‘Show’ you are clicking on information you would like to appear on the CV. You can select to show a whole sub section by clicking ‘Show all’ which appears on the right hand side above each sub section within a tab. By clicking ‘Save CV’ in the top left hand corner you are saving the CV for use at a later time. By clicking ‘Download’ you are directly downloading those selections to Word.
You can download your entire profile in the homepage by clicking on the ‘Download Profile’ box that appears under your profile picture.
Can I include my picture on my CV?
We do not currently have the function to include profile pictures on CVs. This is for website display only.
My profile does not appear among the returned results for my school, or when I search under my name
You need to make sure you have published your profile to the website. You can do this within your profile homepage by clicking on the Publish Profile box that appears under your profile picture.
My profile does not appear among the returned results for my research centre
Assuming you have already published your profile to the web, you need to make sure that you are affiliated to the research centre in your profile. You can do this in the General Information section. Click on ‘add’ in Contact Information section. If the centre is not available to you in the drop-down list, please contact the system administrator who can make the centre available for selection. You can contact them through email firstname.lastname@example.org . Please put Research Engine in the subject line.
My name does not appear among the returned results for my affiliated theme/sub-theme
Assuming you have already published your profile to the web, you need to make sure that you are affiliated to the theme/sub-theme within your profile. You can do this in the User Preferences section of your profile, under Other
My name does not appear in the returned results for particular keywords
Assuming you have already published your profile to the web, you need to make sure that you have entered those keywords in the User Preferences section of your profile, under Search Keywords.