Information for Staff

Updated Wednesday April 8th

Apart from staff involved in essential services, all other staff are requested to remain at home during the period up to April 12th next.  It is clear that we will not be in a position to resume 'normal' on-campus activities this semester and that all teaching and assessment/examinations will be conducted on-line for the remainder of this academic year. All staff and students should now work on that basis.

We are in unprecedented times but we do hope our staff/students and their families are keeping safe and well at this time.

Social Distancing

It is crucial at this time that we all observe the social distancing guidelines, in everything that we do, if we are to reduce the risk of the spread of the coronavirus. Please see the joint statement issued in March by the Presidents of the Universities and Institutes of Technology (https://www.dcu.ie/news/news/2020/Mar/Message-Students-Presidents-of-Irish-Universities-and-Institutes-of-Technology)

Safe Zone App - Check-in

If you are on campus - it would be really helpful for DCU Security if you would 'Check-in' using the DCU Safe Zone App.  Full details are available at: https://www.dcu.ie/ocoo/safezoneatdcu.shtml  

Data Protection

For guidance on the data protection issues to be mindful of while working from home please see the link below. 

Data Protection when working from Home

HR Supports for COVID-19

For all information regarding HR supports and updates, please click here 

 

DCU Travel and Personal Accident Insurance Cover

Staff (and PhD students) travelling on University business are covered under the University's Travel and Personal Accident insurance policy. Within this insurance, there is cover for costs incurred due to cancellation, delay, or curtailment of travel. In the main that cover applies in the following situations:

  • Traveller is affected by illness and cannot then travel
  • Travel arrangements are impacted on by the actions of third parties out of control of the traveller, such as when a conferences is cancelled, flights are delayed, etc.
  • Advice from the Irish Government or agency of the Irish Government for individuals to avoid all ‘non-essential travel’ to a specified country or region within a country.

 If a Government Travel Advisory (‘Avoid non-essential travel’ or 'Do Not Travel') is issued for a country I am planning to travel to or I am in at the time what is covered?

It should be noted, that costs incurred before the advice was issued would be covered by the insurance policy. In order words, if at the time of booking there were no travel advisories in place and there after the advisory was up-graded you would be covered by our insurance policy.

However, if you booked flights/travel after an advisory for 'avoid all non-essential travel' or higher was issued, you are not covered by insurance.

If I decide not to travel because of COVID19 concerns, am I covered by insurance?

The Travel Policy provides no cover for costs incurred when a person decides not to travel due to fears or concerns around Covid-19.   In the absence of a Government travel advisory warning against travel or the cancellation of flights, events, etc., any decision not to travel is classed by insurers as 'disinclination to travel' and is not an insurable risk. 

        

Staff Information regarding pay and sick leave as a result of the coronavirus

The Department of Education & Skills has issued a letter to the Presidents of the Universities regarding special arrangements that apply to COVID -19 for all public service employees, a copy of which is available here.

If I have to self-isolate what am my entitlements?

Should an individual be required to self-isolate on medical advice DCU will ensure that any reasonable arrangements necessary will be put in place to continue working. In such circumstances you will be paid in full for the duration of the self-isolation. 

Please note that usual requirements regarding non-attendance at work due to illness will apply, i.e. you should contact your line manager in the first instance to notify them of your absence. Please refer to the University Sick Leave policy.  Where remote working arrangements are not feasible then special leave with full pay will apply.

If I am ill with a confirmed coronavirus case?

Illness related to the Coronavirus will be recorded as special leave and will not affect your sick leave entitlement, however at present normal provisions regarding the recording of illness will apply i.e. you are required to produce a sick cert.

Specific concerns / circumstances

For any individual with particular concerns regarding attendance at work due to circumstances specific to the effect of the virus (including family reasons)  please discuss possible alternative working arrangements with your Line Manager, who will in turn explore and agree options with HR.

Request to update your contact details on CoreHR system

In order to ensure that we have the appropriate current contact details for all staff, please update your personal contact details on your CorePortal which can be accessed at the following link  https://my.corehr.com/pls/coreportal_dcup/cp_por_public_main_page.display_login_page from Monday 16th March. This information is necessary should the University need to contact you regarding the continuity of the University services during this evolving situation. 

Keep Teaching: The following suggestions have been prepared for DCU staff to ensure that the University can continue to support teaching and learning in the event of a situation where there may be limited or restricted campus access. They can be viewed here