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Finance

Frequently Asked Questions

Updated October 2019

1-Q-I am a New employee or a Rejoiner following a break in service, what steps are to be completed to be added to the Payroll for payment?

2-Q-When is payday?

3-Q-How will I be paid?

4-Q-How do I get access to my payslip?

5-Q-Who should I contact if I have a query regarding my payslip?

6-Q-Where is the Payroll Office located and what are the Office Hours?

7-Q-Where do I submit forms that require Payroll processing for payment or completion to be returned to employees?

8-Q-I wish to change the bank details that my salary is paid into, what do I need to do?

9-Q-I am employed by DCU for a fixed contract period (Full Time or Fixed Hours) and have a Pension Deduction on my payslip, Why?

10-Q-What is ASC (Additional Superannuation Contribution)?

11-Q-I have been employed by DCU for a number of months now and the ASC (Additional Superannuation Contribution) has just now appeared on my payslip where I did not have the deduction in previous months, Why is this?

12-Q-Can I get a refund of my Pension and ASC deductions when my employment in DCU ends?

13-Q-There are 3 deductions on my payslip for Income Continuance Plan, Group Life and Serious Illness Benefit, Can you explain what this deduction relates to and what cover I have under this scheme?

14-Q-Can I opt out of the ICP scheme?

15-Q-Do I have to complete an ICP Opt out form every time I receive a new contract?

16-Q-What is PAYE and USC?

17-Q-This is my first employment in Ireland, What do I need to do to avoid paying Emergency Tax?

18-Q-What is the Employers Registered Number?

19-Q-I have worked in Ireland previously but not worked in the current tax year prior to joining DCU, how do avoid paying Emergency Tax?

20-Q-I have a second job, What is the best way to manage my tax fairly with multiple employments?

21-Q-What payroll documentation will I receive upon leaving DCU?

22-Q-What is an ASC45?

23-Q-I do not intend to take up employment elsewhere in Ireland after I leave DCU, can I re-claim any tax and usc that I have paid during the year?

24- Q-I have joined\re-joined the University after the Payroll Cut Off, when is the earliest that I can expect to be paid?

25- Q-I have recently left my employment, is it still possible to access Coreportal to view and print recent payslips?

 


1-Q-I am a New employee or a Rejoiner following a break in service, what steps are to be completed to be added to the Payroll for payment?

A-The 2 important steps that need to be completed before Payroll cut off, click on link for info on Payroll cut off dates

1-Sign and return your contract of employment to HR Reception  

2-Complete EDPF (Employee Details Payment  Form), this is an online form requiring payroll and pension information and can only be completed when the employee receives their contract from HR.   There will be a one page sheet in your contract pack outlining steps to follow, when the form is successfully submitted you will receive a confirmation email.

NOTE TO REJOINERS, Once there is a break in service, regardless of the duration of break or if there has been no change in personal details, you are required to complete both steps by Payroll cut off before you will be rejoined to Payroll. 

2-Q-When is payday

A-Please click on link for detailed information on paydates for each paygroup.  

3-Q-How will I be paid?

A-All payments are processed in Euro currency and transferred electronically via SEPA (Single Euro Payments Area) directly into recipient's bank accounts. 

SEPA transfers offer a secure and reliable method of payment.  Click on link for a list of countries in SEPA zone.

4-Q-How do I get access to my payslip?

A-You can access, view and print your payslip via Coreportal Page, See web-link below 

DCU CoreHR Employee Portal

You will require your DCU Username and Password to access Coreportal, if you do not have this detail you must do the following

1-Call the ISS Helpdesk, 01-7005007 and select option 1 to speak to a member of the ISS team

2-Confirm that you are requesting your DCU Username and password, you will be asked to confirm some personal details, please ensure you have your Staff number to hand.

3-Once the details are confirmed, you will be able to logon to access your payslip.

5-Q-Who should I contact if I have a query regarding my payslip?

A-All queries should be directed by email to the Payroll team to our central email address payroll@dcu.ie where we adhere to answer all queries as quickly as possible.   Please ensure your confirm your Staff Number or PPSN on any correspondence to save further delays in replying and if you need to speak directly to one of the Payroll team, click on link for Payroll Contact numbers.

6-Q-Where is the Payroll Office located and what are the Office Hours?

A-The Payroll Office is located within the Finance Office,  on the 1st Floor of the Albert College Building and the Office Hours for call in queries are Mon to Fri 2pm-4pm, however its advisable that you contact us in advance to make an appointment if you wish to discuss a salary query in person.  

7-Q-Where do I submit forms that require Payroll processing for payment or completion to be returned to employees? 

A-There are 2 options listed below

1-Email the original form to payroll@dcu.ie, confirming staff number and contact details 

2-Leave the Payroll Documents (DCU Forms, Salary Certs, DSP forms) in the Finance Office drop off box  which is located in the Albert College Building reception area (via entrance to the 1838 Restaurant).  This drop off box is checked twice daily by Payroll staff.   If you are leaving a form for completion, please ensure you attach a note with your contact details and Payroll will revert as quickly as possible to make arrangements to colledt the completed form.

8-Q-I wish to change the bank details that my salary is paid into, what do I need to do?

A-There are 2 options listed below

1-You can update the details on Coreportal which will update directly on Core, under Payment tab and My Bank Accounts (Pay).  NOTE any changes submitted after payroll cut off (click on link for more information) will not be updated until next available payrun.

2-You can complete · Change of bank details form (NOTE DCU Username and Password required) which is an online form, when completed will come directly to payroll@dcu.ie and the changes will be processed by the Payroll team in the next available pay-run.

9-Q-I am employed by DCU for a fixed contract period (Full Time or Fixed Hours) and have a Pension Deduction on my payslip, Why?

A-Upon joining DCU, you are automatically included as a member of the DCU Pension (Superannuation) Scheme as outlined in your contract of employment and this means your salary is subject to Pension and Additional Superannuation Contribution.  For more information on the DCU Pension Schemes, please click on link (DCU username and password required)

10-Q-What is ASC (Additional Superannuation Contribution)?

A-Please click on link and scroll down to Additional Superannuation Contribution for more information

11-Q-I have been employed by DCU for a number of months now and the ASC (Additional Superannuation Contribution) has just now appeared on my payslip where I did not have the deduction in previous months, Why is this?

A-Additional Superannuation Contribtuion is calculated on your pensionable public sector income only from 01st January in the current year.   If you have not worked in the Public Sector prior to DCU, your salary will only be subject to ASC when your income has exceeded the Year to Date thresholds.   If you have worked in the public sector in a pensionable capacity prior to joining DCU, you should submit your ASC45 to the Payroll office (Ref FAQ 7) and the Payroll team will reconcile your deductions in the next available payrun.  NOTE there are different rates for ASC dependent on what pension scheme category you fall into.

2019 Rates and Thresholds

Standard Accrual Group Single Scheme Group
First €32,000 @ 0% First €32,000 @ 0%
Next €28,000 @ 10% Next €28,000 @ 6.66%
Balance @ 10.5% Balance @ 7%

 

12-Q-Can I get a refund of my Pension and ASC deductions when my employment in DCU ends?

A-If you are leaving DCU, not intending to return to work in the public sector in the near future and have less than 2 years service in the DCU Pension Scheme and you wish to opt for a refund of your contributions, you must apply in writing to the DCU Pensions Section within HR.   Email contact In Pensions to direct refunds to is pensions@dcu.ie or elaine.mcguirk@dcu.ie  When you do this, pensions will review your application and pass to payroll for processing if all the criteria is met, payroll will process the payment in the next available payment run.   Please note that the Pension value of the refund is subject to 20% Superannuation Tax and any ASC Refund is subject to the employee's standard rate of tax at point of payment.

13-Q-There are 3 deductions on my payslip for Income Continuance Plan, Group Life and Serious Illness Benefit, Can you explain what this deduction relates to and what cover I have under this scheme?

A-The 3 deductions are all part of the one scheme, therefore if you decide to remain in the scheme, the 3 deductions will apply.   Please click on link below for full details of cover (DCU Username and Password required)

Current Income Continuance Plan Info at September 2016

14-Q-Can I opt out of the ICP scheme?

A-Yes, you can opt out by completing the "Opt Out Form" that was issued with in your contract pack from HR and returning this form to HR Reception desk who will notify payroll.   If you opt out within 30 days of receiving confirmation from Cornmarket that you have been accepted as a member of the scheme, the deductions will be refunded in your next salary payment .   If you opt out after 30 days of receiving confirmation from Cornmarket that you have been accepted as a member of the scheme, Deductions will cease in the next salary payment run and no refund will be processed.

15-Q-Do I have to complete an ICP Opt out form every time I receive a new contract?

A-No, once you opt out you will not be added back in to the scheme upon contract renewal or re-joining DCU.  You can only rejoin the scheme upon completing a detailed application form and medical examination (For further information, please contact HR directly).

16-Q-What is PAYE and USC?

A- PAYE stands for Pay As You Earn. USC stands for Universal Social Charge, PAYE is the name given to the income tax, USC is an additional tax and both PAYE and USC are collected through payroll on behalf of the Irish Revenue Commissioners.

17-Q-This is my first employment in Ireland, how to I apply for a PPSN and what do I need to do to register with Revenue in order to avoid paying Emergency Tax and USC?

A-Click on link below and follow Steps 1 and 2.  https://www4.dcu.ie/finance/pps.shtml

18-Q-What is the Employers Registered Number?

A-See Details for DCU, DCU Commercial Ltd and DCU Educational Trust listed below

  • DCU Staff registered number: 4102060U
  • DCU Retiree's registered number: 3448846NH 
  • Campus Companies registered number: 6542389J under holding Company of DCU Commercial Ltd.
  • DCU Educational Trust: 4770886G

19-Q-I have worked in Ireland previously but not worked in the current tax year prior to joining DCU, how do avoid paying Emergency Tax?

A-You must logon to MyAccount (Revenue  Employee Self Service page) and register your employment via Add Jobs and Pensions section.  You will be asked for your Employers Registered Number, please ensure you register the correct number (See Q18).   Once this is completed Revenue will communicate the information electronically to Payroll  who will apply this in the next available payrun.

20-Q-I have a second job, What is the best way to manage my tax fairly with multiple employments?

A-Every employee is entitled to Tax Credits and SRCOP (Standard Rate Cut off Point), which are issued by Revenue on the basis of their own personal circumstances.   If you are employed by more than one employer, you can arrange to have your Tax Credits & SRCOP split between your employments in a manner that will make best use of your entitlements. You can manage this via MyAccount, by registering each employer on the add jobs and pensions page,  outlining your expected earnings from each employment. You should also be in a position to quote the Employers Registered Number (For DCU etc Ref Q18) of each place of employment.    Revenue will split your entitlements between your places of employment, notify your employers of same via electronic communication you can logon directly via myAccount to see split.

21-Q-What payroll documentation will I receive upon leaving my employment?

A-You will be issued with an ASC45 (where applicable).   P45's were abolished wef 01st January 2019 in line with PAYE Modernisation, your left date is communicated to revenue;electronically via a submission report following your final payment.

22-Q-What is an ASC45?

A-An ASC45 is only issued to employees liable for Additional Superannuation Contributionand is issued to the employee on cessation of employment detailing Gross ASCable Pay and ASC deducted from start of year to date of leaving.   

23-Q-I do not intend to take up employment elsewhere in Ireland after I leave DCU, can I re-claim any tax and usc that I have paid during the year?

A-Once you receive your final payment from DCU, you can complete a Form P50 - First Claim for Repayment During Unemployment and submit this with your P45 to your local Tax Office or if you are registered online with Revenue via myAccount you can apply online by logging on via this link. Revenue will refund you directly any Tax or Universal Social Charge Refund that may be due.   Please note this process can take from 4/6 weeks for Revenue to complete.

24- Q-I have joined\re-joined the University after the Payroll Cut Off, when is the earliest that I can expect to be paid?

A-It is not possible to include staff that join or re-join the University after the Payroll Cut Off within that month’s pay run due to volume of payroll input and strict bank deadlines.  Payment will be made the following month assuming all the appropriate paper work is in place i.e. employee contact signed and returned to HR and EDPF form has been submitted on line

25-Q-I have recently left my employment, is it still possible to access Coreportal to view and print recent payslips\payroll documents?

A-Yes, a full time\fixed hours employee can access Coreportal for up to 6 weeks from their left date, a Part time Casual employee can access Coreportal for up to 12 weeks from their left date.  If the enquiry falls outside this period you must email payroll@dcu.ie, quoting your staff number and the payslips that you require and the Payroll team will send on copies as soon as its possible to do so.