Appointment

President’s Approval of Appointment
All appointments to the University via the recruitment process must be approved by the President. Following the interview, the President will consider the Selection Board recommendation and will decide whether to approve the appointment.

References
A candidate will only be formally offered a position by the University on receipt by the HR Department of three written references (including that from the current employer), which are deemed satisfactory to the University.

Medical Assessment (appointments over 2 years in duration)
For positions of over two years in duration a full assessment of a candidate's medical state forms an important part of the selection process. Medical assessments should always ideally be carried out on successful candidates prior to commencing employment. The University will not discriminate against any candidate on the grounds of disability and will at all times act in accordance with current Employment Equality legislation.

Occupational Health Questionnaire (appointments less than two years in duration)
For positions of less than 2 years in duration external candidates will be requested to undertake a pre-employment Occupational Health Questionnaire through the Healthy Living Centre (HLC). Candidates will be requested to submit the health questionnaire on-line before the commencement of their employment. On the first day of employment at DCU, the candidate should contact the Healthy Living Centre on extension 7171 to arrange to sign a hardcopy of the questionnaire to declare that he/she has completed the questionnaire honestly and in full. The candidate may also receive a copy of your submission.

Existing Employees
Existing employees may not have to undertake a Medical Assessment or an Occupational Health Questionnaire if up-to-date medical details are on file.

The University also reserves the right to request new or existing staff members undertake a full medical examination if required.

Employment Permits for Non-EEA Nationals
A  Non-EEA National candidate who is being selected for appointment will normally require an employment permit in order to be legally allowed to start employment in Ireland. It is the responsibility of the employer to apply for this permit and therefore the relevant PI will need to refer to the DCU Employment Permit Guidelines at the following link http://www.dcu.ie/hr/employmentpermitinfo.shtml and liaise with the relevant HR Officer in order ensure the permit is in place before employment commences.

Garda Vetting
Positions where the selected candidate will have unsupervised access to children or vulnerable adults will be required to undergo garda vetting  in advance of the appointment. For further details please refer to HR's Garda Vetting page. 

Confirmation in Post
For an appointment to be confirmed and an offer made the following must be in place:

• Three satisfactory references
• Completed and satisfactory occupational health questionnaire or medical assessment
• An employment permit for Non-EEA Nationals
• Garda Vetting (in certain circumstances)

Offer of employment
With the above in place an offer of employment can then be made to the successful candidate. The offer of employment will be made by HR upon consultation with the PI. The offer will be in line with the terms and conditions outlined in the advert. The appropriate salary will be determined by the level of skills and experience of the individual and will adhere to the
IUA salary guidelines, please see details of same at the following link: http://www.dcu.ie/hr/iuascales.shtml 

Staff Request Form Completion
Once the offer has been accepted the PI must then complete and submit the Staff Request Form in order to facilitate the issue of the contract of employment. The Staff Request form must be completed and signed by the PI and then submitted to the Faculty Office. The form then must also be signed by the following persons at each stage of review:

• Head of School / Unit (if not the PI)
• Executive Dean of Faculty
• Finance Officer

Staff Request Timeframe
The PI should be aware of the lifecycle and timeframe of the staff request as this determines contract issue timeline. From date of issue of the staff request it takes approximately fifteen working days for it to be approved by all parties and for the contract of employment to be issued.

Letter of Offer
Once the staff request has been received the contract of employment will be issued to the successful candidate and will be accompanied by a Letter of Offer. The letter will provide details on the offer of employment and also the DCU Research Career Framework. It will also specify the Framework level that the candidate will be placed on.

Further Information
For further information on any other aspect of recruitment and selection not covered in this document please refer to the DCU Recruitment & Selection policy.