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Staff Network Drives

  Staff Networks 

Logging on to PCs

When the PC is switched on and Windows operating system has loaded, a Netware login box is displayed.

The box contains two areas that need to be filled in manually: the USERNAME and PASSWORD boxes.

Drive Mappings

Once you have successfully logged into the Novell it is important to know the file sharing and file storage options available on the DCU network.

By double-clicking the 'My Computer' icon on your desktop you will see the following network drive mappings.

Drive H

This is your personal file storage area of 100MB on the network. No other users have access to the information stored here.

Drive L

This is your departmental share area.

On the L: drive there is an 'ALL' folder, everyone in the same department has full access (read/write/delete) to this 'ALL' folder.

There is an initial space restriction of 100MB on this folder (additional space is given when required).

The L: drive can also have 'special sub-folders' setup for specific requests, such as an admin group within the dept. with either just the admin group with full access and read-only to the rest of the dept. or the admin group with full access to the folder and the rest of the dept. with no access.

There is an initial space restriction of 50MB on these folders (additional space is given when required).

Drive N

The purpose of this drive is for staff to upload their lecture notes for students to access.

By default both staff and students have read access to all information on this drive.

Staff must contact the helpdesk to gain read/write access to their specific area (eg. Salis)

Drive V

This is an inter-departmental share area. On the V: drive there is a 'Dummy' folder, all staff in DCU have read-only access to this folder (this is given to stop errors occurring when you log in).

The V: drive has 'special' folders setup for specific requests, such as for sharing confidential documents between departments.

Both the creation of these folders and the access to them must be requested through the helpdesk. There is an initial space restriction of 50MB on these folders (additional space is given when required).

This is a scratch directory that acts as a shared public area for all staff. The purpose of the scratch drive is to offer a place where all staff have full read/write/delete access, for the temporary upload of files that can be shared among all staff.

All files stored here can be viewed and deleted by any staff member, for this reason, any confidential information must not be saved here even if you have password protected the files if you want to share confidential documents use the V: drive.

Drive X

The X: drive is not backed-up and so any files stored here once deleted cannot be retrieved.

The X: drive is automatically purged (deleted) on a regular basis and once purged cannot be retrieved.

For these reasons only use the scratch drive X: as a temporary non-confidential file share area.

Drive Z

This is a Netware System drive that is mapped by default.

 DCU Data Policies 

DCU Data Classification Guidelines

A combination of data confidentiality, integrity and availability. Whether a set of data is LOW, MEDIUM, HIGH, or of VERY HIGH impact will inform the data classification and whether or not the data set should be considered sensitive data. To decide on the level of impact please refer to Dcu's Data Classification policy:

DCU Data Classification Policy (PDF)

DCU Data Handling Guidelines

These guidelines are to provide guidance to data custodians as to how they may protect data classified under the headings defined in the Data Classification policy. These guidelines are considered best practice for the protection of that data which can be found on the following website also:

DCU Data Handling Guidelines (PDF)

DCU Data Protection Policy

Dublin City University, as a Data Controller, is required by law to comply with the following Irish legislation relating to the processing of Personal Data:

This document is the University’s policy in response to the requirements of the Data Protection Acts.

Important notes on Data

Data can be lost in several types of incidents, including computer malfunctions, theft, viruses, spyware, accidental deletion and natural disasters. So it makes sense to back up your files regularly.

A data backup is a simple, three-step process:

  1. Make copies of your data.
  2. Select the hardware or method to store your data.
  3. Safely store the backup device that holds your copied files.
  4. ISS recommend that you back up all important data to Google Drive

For more information on data storage/data transfer, please visit our dedicated page on Data.