DCU Staff Mailing Lists

• The staff mailing lists facilitate targeted communication between members of staff and groups of staff via e-mail.
• Staff members are automatically grouped into Faculty, School & Department lists based on the data from HR.
• All HR derived Faculty, School & Department lists are split into permanent and part time lists.
• ISS has created manual lists for all DCU School & Department lists. The manual list is a member of the School/Department permanent list, is empty by default and can be populated by the list administrator.
• It is designed so the administrator can control the membership of the lists by adding or removing members of staff as necessary, e.g. part-time staff.

• All Staff can send emails to lists, however some lists may be configured with moderation enabled, which means that the list administrator decides whether an email is held, an email is delivered or an email is rejected.
• Staff will receive emails sent to lists they are members of or emails sent to a nested list.
• Part time staff will not receive any mail sent to a full time list, unless they have been added to the manual list by the list admin.
• Once a part time member of staff has been added to the manual list they will continue to receive mail and be permitted to send mail to the list until they are removed from the manual list by the list admin.

To email colleagues in a particular Faculty in DCU, please combine the following:

'faculty name-list'

For example:

The Faculty of Humanities & Social Sciences

1. Email every employee in The Faculty of Humanities & Social Sciences with a Full Time Contract.

    

   • faculty-of-humanities-and-social-science-list@dcu.ie

    

2. Email every employee in The Faculty of Humanities & Social Sciences with a Part Time Contract.

    

   • faculty-of-humanities-and-social-science-list-parttime@dcu.ie

    

3. Each List has a Manual List which is empty by default which is managed by the list administrator.
   • faculty-of-humanities-and-social-science-list-manual@dcu.ie

To email colleagues in a particular school in DCU, please combine the following:

'school-list'

For example:

The School of Communications.

1. Email every employee in The School of Communications with a Full Time Contract.

    

   • comms-list@dcu.ie

    

2. Email every employee in The School of Communications with a Part Time Contract.

    

   • comms-list-parttime@dcu.ie

    

3. Each List has a Manual List which is empty by default which is managed by the list administrator.
   • comms-list-manual@dcu.ie

To e-mail a colleague in a particular department in DCU, please combine the following:

'department name-list'

For example:

Registry

1. Email every employee in Registry with a Full Time Contract

    

   • registry-list@dcu.ie

    

2. Email every employee in Registry with a Part Time Contract.

    

   • registry-list-parttime@dcu.ie

    

3. Each List has a Manual List which is empty by default which is managed by the list administrator.
   • registry-list-manual@dcu.ie

To e-mail a colleague in a particular School/Department in DCU based on an individuals contract type, please combine the following:

'school name-list-contract type code'

For example:

The School of Communications.

1. Email every employee in The School of Communications with a Full Time Academic contract.
   • comms-list-ac@dcu.ie
2. Email every employee in The School of Communications with a Full Time Non Academic contract.
   • comms-list-nac@dcu.ie
3. Email every employee in The School of Communications with a Part Time Academic Contract.
   • comms-list-ptac@dcu.ie
4. Email every employee in The School of Communications with a Part Time Non Academic Contract.
   • comms-list-ptnac@dcu.ie

Below is a full list of categories coming from HR with a description based on an individuals contract type.

Category Codes

Faculty and School Codes

If you have any questions in relation to the staff mailing lists please contact ISS.