Personal Data - Policies, Guides, Access Requests & Training Materials
This section provides links to the relevant policies, guides and training materials which staff, students and other interested parties may find useful when dealing with personal data protection issues. In addition it also provides guidance on making a personal data access request to the university.
The documents listed below set out the University's policies on matters related to the management of all data, including personal data.
Data Protection Guides
The guides listed below are designed to assist staff, students and members of the public in obtaining an understanding of the management of personal data within the University.
Standard DCU Data Processing Contract - Template (Staff Access Only)
Guidance on Health Research - Data Protection Commissioner
ISS Encryption Service
In addition to the above guides the University also provides an encryption service for laptops, mobile phones, documents for email and other portable storage devices. As set out in the guides above encryption must be applied in certain situations, especially where sensitive personal data is involved. Please click on the following link for details of this service - Link.
Guide & Application Form for Individuals
Under the legislation any individual may make a request to obtain a copy of their own personal data held by Dublin City University. These requests are known as 'Access Requests' or alternatively 'Subject Acccess Requests'. The guide at the link below explains in further detail how such a request may be made. Anyone who wishes to make a request should first of all review the guidance below and formally make the request using the application form provided.
Guide for University Staff
A separate guide for members of staff of the University who are handling an access request is provided below. Please note you must provide a valid staff login name and password to access the guide.
Staff Personnel Files - Access Requests
In addition to the general right of access described above, staff of the University may view their own personnel file which is held by the Human Resources office. Please click on the following link for further details:
Garda Requests for Copies of CCTV Recordings
From time to time members of An Gardai Síochaná who are investigating offences may require copies of CCTV recordings held by the University. In order to comply with best practice and guidelines on this area issued by the Office of the Data Protection Commissioner the following form is to be used by garda officers when requesting a copy of a CCTV recording(s) held by the University.
This section sets out the training materials available to assist staff and students in meeting their obligations to process personal data in a manner compliant with the relevant legislation.