Leavers Toolkit - Retirements

Submit letter confirming retirement intentions to: Line Manager, VP for People & EDI, People Services (askdcupeople@dcu.ie), and Pensions Team (pensions@dcu.ie).
Review DCU Pensions webpage for scheme details.
Complete DTS Leavers FAQs steps before retirement date.
Note: (For employees retiring after 02 Aug 2024) DCU accounts and services cease end of last day; data deletion per policy.

Offboarding Form: prevents overpayments; initiates HR/Payroll/IT workflows.
Annual leave: should be taken during employment; aim to take accrued leave before end date.
Handover & assets: manager arranges handover; retrieve laptop, phone, ID, keys, confidential files, passes; record condition.
Data & access: review DTS Leavers FAQs; transfer/secure files; accounts close and data deleted at end of last day per Digital Identity Retention Policy.
Research Accounts / PI owners: if the leaver is a manager/PI on a Research Account, inform Research Accounts.
Immigration / Hosting Agreements: leaving before contract end → IUA portal updated; hosting agreement closed; note work authorisations are non‑transferable.
Payroll & claims: submit Part‑Time & Expenses claims on Core Portal within the stated 2‑week window; see Payroll FAQs.
Employment confirmation / social welfare queries: contact askdcupeople@dcu.ie.

Timeline checklist

2–4 weeks before leaving
- Confirm last working day & leave balance.
- Employee completes DTS leaver steps; submits claims on Core Portal (within 2 weeks before leaving).
- Manager books exit discussion/asset return.
Final week
- Transfer file ownership, update client/project contacts.
- Collect assets/ID; set out‑of‑office and comms.
Last day
- Return equipment and access passes; confirm all forms submitted.
- Accounts close; data deletion per policy.
After leaving
- Employee: Core Portal access for 4 weeks (final payslip).
- Retirees: access to pension payslips via Core Portal ongoing.