Offboarding Toolkit Employee Checklist

Notify your Manager: Inform your manager of your intention to resign.

Discuss Key Details: Meet with your manager to discuss your contractual notice period, outstanding annual leave, and last day of work.

Formalise Resignation: Submit a formal letter of resignation in writing to your manager and copy in (cc.) askdcupeople@dcu.ie. Your notice period begins from the date the written resignation is submitted.

Follow General Offboarding Actions below

Arrange Handover Meeting: A handover meeting with your manager will be necessary as your departure date approaches. Coordinate with your manager to schedule this meeting.

Digital Files and Data Handover: Work with your manager to identify and transfer all necessary digital files and data to ensure business continuity.

Submit Claims: Submit any outstanding part-time and expense claims on the Core Portal at least two weeks before your departure.

Pensions: Contact pensions@dcu.ie to discuss your options. Employees with less than two years of service who are not moving to a pensionable public service employer may be eligible for a refund of pension contributions.

Return Property: Return all DCU property (including your staff ID card, office keys, laptops, etc.) on or before your last day of work.

Confirm Departure Process: Check in with your manager and DCU People at askdcupeople@dcu.ie to confirm that your departure notification is being processed in a timely manner, to avoid potential overpayment issues.

Final Payslip: Note that your Core Portal access remains in place for four weeks after your leaving date to allow you to view your final payslip.