Offboarding Toolkit Managers Checklist

Confirm Key Details: Upon notification of an employee's intention to resign, meet with them to discuss and confirm their contractual notice period, last day of work, and outstanding annual leave entitlement.

Formalise Resignation: Ensure the employee submits a letter of resignation to you and copies in askdcupeople@dcu.ie. The notice period commences from the date the written notification is submitted.

Follow General Offboarding Actions below

Complete Offboarding Form: Complete the Offboarding Form as soon as possible. This is essential to ensure that payroll has the necessary details to process the final payment and prevent an overpayment.

Consult People Partner: Contact your People Partner if you have any queries regarding notice periods for resignations.

Notify Fixed-Term Employees: Ensure an employee on a fixed-term contract is notified of their contractual end date at least one month in advance.

Research Accounts: If the employee leaving is a manager or PI (Principal Investigator) on a Research Account, you must contact Research Accounts to inform them of the departure.

Digital Files and Data Handover: Meet with the employee to discuss and arrange the handover of all necessary digital files and data to ensure business continuity.

Return of Property: Coordinate with the employee to ensure all university property is returned on or before their last day.