Assessment and Progression
Please note that as part of the ongoing implementation of the new Student Information System (Banner), Exam and Coursework marks will be populated either via the integration between Loop Gradebook and Banner, or directly via Faculty Grade Entry (FGE).
| Grading | Information |
| Where | Enter Grades here |
| When |
It will be possible to enter grades via FGE for the duration of the Grade Entry Periods. |
| How | Here you will find a useful video and user guide. |
NOTE
- If you are having issues accessing the link to the Grading page, you will need to log a ticket with DTS
- For queries about Grading Modules, please refer to your Faculty Office.
- Here are some instructions to follow if you are seeing a blank screen.
- If you are able to access the Faculty Grade Entry Page but the modules you are entering grades for are not visible and/or you are seeing modules that are incorrect, you will need to contact your Faculty Office.
- TOP TIP - Zero "0" should not be used as a Grade Entry where the student was Absent. It should be used where work was submitted but there's a genuine grade of 0%, or if there is a disciplinary issue.
- If you need assistance with Loop Gradebook, please consult the relevant resource on the Loop Staff Support Page.
- Modules that need to be Graded for the current Semester are available to grade, Modules that require grading later will appear as "Read Only" eg. Year Long Modules in Spring.
Note on Grading in the Current Diet
When adding or amending grades either on Faculty Grade Entry, or in Banner, you should amend at component level, not composite level.
FGE: Component level is found by clicking the blue Components button on the bottom right once you select the CRN row - this brings up CWK or EXM component to click into.
Banner: Select the Components button on the top pane of SHATCKN and update Component Score or Letter Grade, then click yes to the prompt asking to recalculate composite (for all but deferred grades). Failure to do so will impact Broadsheet and Promulgation.
Guides and SOPs
The following guides and resources have been prepared to support staff with assessment and progression:
User Guide - Structured Progression
User Guide - Grade Entry for Module Coordinators
User Guide - Amend Student Grades
User Guide - Update Structure and Progression Outcome
FAQs
Here is the user guide for Module Coordinators who will enter grades on the new Banner Faculty Grade Entry system.
Only Module Coordinators can enter grades on Banner Faculty Grade Entry.
Course Reference Numbers (CRNs) are 5-digit numbers associated with an instance of a module. A CRN for a module page can be seen in parenthesis at the end of your Loop module page title, e.g. Autumn 2024 TEU3003 Enhancement Princ & Conc (74653).
During the Grade Entry period, Module Coordinators can make amendments by directly editing the grade entries and providing a ‘Grade Change Reason’ in the system. Details on how to do this are in the user guide.
- After the Grade Entry period and the Grade Roll process, Faculty admin will prepare for internal review and can make amendments where necessary.
- Following the Internal Review process, Faculty Administrators may make further amendments as required.
- After the Progression and Award Board (PAB) review, Registry will implement any PAB-directed grade amendments.
Yes marks entered to Loop will be transferable to Banner. Separate training provided by TEU will cover Grade Transfer. Please review this resource from the Loop Staff Support Page to learn more.
NOTE: Marks can only be uploaded from Loop for Coursework, not for Exams. Exam marks are entered directly on Faculty Grade Entry on Banner.
This error is an intermittent issue with the page and you may try logging in through an 'incognito' or rebooting your laptop. If this does not work, please contact sis@dcu.ie.
Status changes to completed when all grades are saved. All grades need to be saved by the Module Coordinator.
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Yes. It is necessary to enter a reason when changing a Grade. You can choose between 'Entry Error' or 'Late Submission' for every saved grade change. Selection is dependent on whether the change reason was an error made when entering grades or it may be a late submission of Coursework by a student that has been accepted, graded and a revised grade needs to be entered. Both can be used more than once. |
Yes, we can export as .xls from Faculty Grade Entry but at component level only - not possible from composite level.
Grades can be exported as .xls from Faculty Grade Entry component level - not from composite level.
It is possible to print composite grades in Student ID order, not in alphabetical order. Grades can be exported to Excel from either component and it is possible to re-upload Coursework grades.
Amending grades at composite level should be done on the SFASLST screen in Banner during the validation and before the grade roll.
Module Coordinators should enter Grades on Banner Faculty Grade Entry.
● A new grade ("IO") has been introduced in FGE to enable provisional results entry, if final results are received after the scheduled grading period. This can be done in Bulk per section.
● INTRA Placement Reports will be submitted by Students and assessed by Academic Tutors via InPlace (previously Loop)
● INTRA Placement Pass or Fail results will be entered by Academic Tutors to InPlace.
● Registry will continue managing the update of provisional results to final grades.
Placements already graded on Loop for this Academic year will be reconciled. The INTRA team and SIS will align the LOOP data with InPlace for the next academic year to ensure InPlace will be the source of truth for all placement data.
Please Note - During the Grading Period:
● If the INTRA Report has not been assessed yet, enter I/O (INTRA Outstanding = provisional) grade to Banner FGE. This provisional grade will allow students to progress.
● If the INTRA Report is assessed and the result is known, enter Pass/Fail grade to FGE.
Grades are rolled by Faculties on Banner at the end of grading period. This includes I/O INTRA grades and, if available, Pass/Fail grades.
The INTRA Team provides a report to the Registry with Results from InPlace to ensure correct Placement Results are captured and processed during the Post PAB Amendments.