SMEC 2016 | Instructions for Submission

Instructions for Submission

In this section you can find the instructions for submitting your contributions through EasyChair, our conference management system, as well as the guidelines which the texts should follow.

If you already have an EasyChair account from another conference, you can use that account to submit a paper to the SMEC 2016 EasyChair page.

  1.  If you have not used EasyChair Conference System before, click “sign up for an account”.
  2.  You will have to indicate your name, give a password and a valid e-mail address.
  3.  You will then receive a confirmation e-mail. To continue, click the embedded link.
  4.  Complete the sign-up process by filling out your account information and clicking ”create my account”.
  5.  You will then be shown a confirmation and be given a link returning you to the sign-in page (from step 1).
  6.  Sign in with the user name and password you provided in step 2.
  7.  Click “New Submission” from menu to upload your abstract.
  8.  Fill in your “address for Correspondence“. Make sure your correspondence information is correct.
  9.  Next, you can add authors to your submission manually. To add co-authors with whom you have already submitted a paper via EasyChair press “click here to add an associate” and select them from the list. By default three author forms are shown, additional forms can be added by clicking the link “add more authors” at the bottom of third author form.
  10.  Fill in the paper “Title“
  11.  Fill in the “Abstract” field with the abstract of 200-250 words
  12.  Provide the list of keywords
  13.  You will then be taken to your paper’s main page which will have several links in the top right hand corner. Here, you have the options to update or withdraw your submission until the submission deadline.
  14.  To submit an updated version of your paper, click “Submit a New Version” and attach your updated paper (in pdf). The version that will be considered for reviewing will be the one deposited here at the time of the submission deadline.
  15.  The same updating process as in step 16 will be used for submitting the final version of the selected papers after the abstract review.

NOTE: If you experience some problems when submitting abstracts through EasyChair, perhaps with Chrome browser, consider switching to an alternative browser (Firefox or Internet Explorer).

 

Participation Guidelines

Oral presentations

Contributed oral presentations should be prepared electronically using powerpoint or a compatible software programme.

These contributions will be allocated 20 minutes per talk, to consist of approximately 15 minutes talk and 5 minutes for questions and answers at the end.