Payroll-Deadlines and Pay Dates
Last updated November 2023
Payroll Deadlines
The Payroll Office are not in a position to issue any payments to employees outside normal payroll runs in line with Revenue regulations and the Payroll team also have to adhere to strict Bank Deadlines which never change therefore its important that the below deadlines are met in order for payments to be processed on time.
**December Deadlines are an exception (due to payment before Christmas) and will be communicated in a separate email to all staff and administrators in October each year**
Click on link for 2023 December Deadline Dates (when page opens click on More arrow for 2023)
| Payroll | Payroll Cut Off |
| DCU Weekly Full Time & Fixed Hrs Employees | 5pm, Monday of the week that payment or adjustment has to be processed. If a Bank Holiday falls on the Monday of pay week the deadline is close of business on the preceding Friday. |
| DCU Monthly Full Time & Fixed Hrs Employees | 15th of the month of which the payment or adjustment has to be processed. If the 15th falls on a Saturday\Sunday\Bank Holiday, the relevant details should be submitted to Payroll by close of business on the preceding Friday. |
| *DCU Part Time Casual Employees & Lump Sum payments | 15th of the month of which the payment or adjustment has to be processed. If the 15th falls on a Saturday\Sunday\Bank Holiday, the relevant details should be submitted to Payroll by close of business on the preceding Friday. |
| DCU Retirees | 10th of the month of which the payment or adjustment has to be processed. If the 10th falls on a Saturday\Sunday\Bank Holiday, the relevant details should be submitted to Payroll by close of business on the preceding Friday. |
| DCU External Examiners\Accreditors\Quality Assurance Reviewers | 05th of the month of which the payment or adjustment has to be processed. If the 05th falls on a Saturday\Sunday\Bank Holiday, the relevant details should be submitted to Payroll by close of business on the preceding Friday. |
*Please note that it is imperative that claims are made on a monthly basis to ensure that the payment is processed in the correct financial and tax year. Thus ensuring that the funds are available to meet the payment and that the statutory deductions (Tax, USC and PRSI) are allocated to the correct tax year, keeping the employees records accurate at all times.
This relates to Campus Res; Campus Property-Londis; Dculs; Helix; Trispace Sports; Trispace Catering; Invent; Ryan Academy & Dublin Software Park.
| Payroll | Payroll Cut Off |
| DCL Weekly Full Time & Fixed Hours Employees and Helix, Londis and Trispace Catering Employees | 5pm, Monday of the week that payment or adjustment has to be processed. If a Bank Holiday falls on the Monday of pay week the deadline is close of business on the preceding Friday. |
| DCL Monthly Full Time & Fixed Hours Employees & Part Time Casual Employees & Lump Sum Payments | 15th of the month of which the payment or adjustment has to be processed. If the 15th falls on a Saturday\Sunday\Bank Holiday, the relevant details should be submitted to Payroll by close of business on the preceding Friday. |
| Payroll | Payroll Cut Off |
| DCUET Monthly Full Time & Fixed Hours Employees & Part Time Casual Employees & Lump Sum Payments | 15th of the month of which the payment or adjustment has to be processed. If the 15th falls on a Saturday\Sunday\Bank Holiday, the relevant details should be submitted to Payroll by close of business on the preceding Friday. |
| Payroll | Payroll Cut Off |
| Student\Scholarship Run for Monthly Stipend payment | 13th of the month of which the payment or adjustment has to be processed. If the 13th falls on a Saturday\Sunday\Bank Holiday, the relevant details should be submitted to Payroll by close of business on the preceding Friday. |
Pay Date Information
Last updated December 2023
SEE THE RELEVANT PAYROLL PAY DAY INFORMATION BELOW
ALL DATES APPLY EVERY MONTH WITH THE EXCEPTION OF DECEMBER WHEN PAY DATES WILL BE COMMUNICATED TO ALL STAFF EMAIL FROM THE PAYROLL OFFICE WHEN DATES ARE FINALISED EACH YEAR
Click on link for December 2023 pay dates
| Payroll | Pay Date | Payment Period Covered |
| * DCU Weekly Full Time & Fixed Hrs Employees | Every Friday, if Friday falls on a Bank Holiday, payment will be made on the Thursday. | Previous Working Week (Week in Arrears) |
| DCU Monthly Full Time & Fixed Hrs Employees | 28th of the month or the nearest working day (i.e. if 28th falls on Saturday payment will be made on Friday, if 28th falls on Sunday payment will be made on Monday, if 28th falls on a Bank Holiday, it will be the nearest working day ) | Full Calendar Month |
| DCU Part Time Casual Employees & Lump Sum payments | Last working day of the month or the nearest working day (i.e. If last working day falls on Saturday\Sunday or Bank Holiday, payment will be made on the previous Friday) | Approved claims\Lump sums for Hours worked up to 15th of the month |
| DCU Retirees | 28th of the month or the nearest working day (i.e. if 28th falls on Saturday payment will be made on Friday, if 28th falls on Sunday payment will be made on Monday, if 28th falls on a Bank Holiday, it will be the nearest working day ) | Full Calendar Month |
| DCU External Examiners\Accreditors\Quality Assurance Reviewers | 15th of the month or the nearest working day (i.e. if 15th falls on Saturday payment will be made on the Friday, if 15th falls on a Sunday payment will be made on the Monday, if 15th falls on a Bank Holiday it will be the nearest working day) | Full Calendar Month |
*THE WEEKLY PAYROLL IS NO LONGER AN OPTION FOR NEW EMPLOYEES\REJOINERS. ALL STAFF WILL BE SET UP ON THE MONTHLY PAYROLL
This relates to Campus Res; Campus Property-Londis; Dculs; Helix; Trispace Sports; Trispace Catering; Invent; Ryan Academy & Dublin Software Park.
| Payroll | Pay Date | Payment Period Covered |
| DCL Weekly Full Time & Fixed Hours Employees and Helix, Londis and Trispace Catering Employees | Every Friday, if Friday falls on a Bank Holiday, payment will be made on the Thursday. | Previous Working Week (Week in Arrears) except Helix paid 2 weeks in arrears and Trispace Catering paid from Fri to Thurs of Previous week |
| DCL Monthly Full Time & Fixed Hours Employees & Part Time Casual Employees & Lump Sum Payments | Last Monday of the month or the nearest working day (i.e. If last Monday falls on Bank Holiday, payment will be made on the previous Friday) | Full Calendar Month for Full Time & Fixed Hrs Employees and Approved claims\Lump sums for Hours worked up to 15th of the month for Part Time Casuals & Lump Sums |
| Payroll | Pay Date | Payment Period Covered |
| DCUET Monthly Full Time & Fixed Hours Employees & Part Time Casual Employees & Lump Sum Payments | Last Monday of the month or the nearest working day (i.e. If last Monday falls on Bank Holiday, payment will be made on the previous Friday) | Full Calendar Month for Full Time & Fixed Hrs Employees and Approved claims\Lump sums for Hours worked up to 15th of the month for Part Time Casuals & Lump Sums |
| Payroll | Pay Date | Payment Period Covered |
| Student\Scholarship Run for Monthly payment | Last Thursday of the month or the nearest working day (i.e. If last Thursday falls on Bank Holiday, payment will be made on the previous Wednesday) | Full Calendar Month |
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