Alan D Video Conferencing
Video Conferencing Room
The Video Conferencing facility is available in seminar room, 4th floor, Invent Building.
The system comprises of a Polycom HDX 7000 HD , 52" plasma screens and document camera.
The IP address of the Video Conferencing unit is 136.206.34.129
You will need this information when making a booking through https://www.eyenetwork.com, PO's for the booking should be made to EyeNetwork in Agresso.
NB. When selecting the other location for a video conference please ensure that it is IP enabled and use Polycom equipment where possible. It is not possible to link to ISDN units.
To enquire about booking this room, please contact Invent Reception on ext. 7777
How to use Video Conferencing Equipment?
TV Procedures
- Switch on TV (#1 on image)
- if it is not on the right channel after you switch the device, press (#2 on image), set it up to EXT3
Camera Procedures
- Swtich on device (#1 on image)
- The camera should automaticaly be directed toward the table,if not, press (#2 on image), then adjust the camera direction (#3 on image)
- if the other side is calling in, you do need need to do anything
- if you are calling, type their IP adress, (the dot buttom #4 on image), then press dial (#6 on image)
- delete number is button #5 on image
- when you finish press #7 on image
- 15 mins before meeting time is recommended to make sure everything is working
- make sure that the mic is not muted
Note: need help on site? Phone the ISS Servicedesk ext: 5007
Google Rooms
About rooms and group conversations
You can use rooms or group conversations in Google Chat to communicate with one or more people.
- Rooms: A central place where people can share files, assign tasks, and stay connected.
- Group conversations: Chat directly with a group. For example, use group conversations to have a quick discussion after a meeting.
Tips:
- You must use a Google Workspace account to create a threaded room.
- Group conversations are unthreaded.
Should I use a room or group message?
| Rooms | Group conversations | |
|---|---|---|
| Purpose | Collaborate on long-term projects with teams or specific groups. | Direct message with 2 or more people. |
| Message history |
Threaded rooms: History is always on and is kept based on your organization’s policy. Unthreaded rooms: History can be turned on or off:
Note: If no one joins a room and the creator leaves, a room created by a personal account is deleted after 5 days. |
If you use a Google Workspace account, history depends on your organization's settings. History can be:
Note: If participants leave a group conversation created by a personal account, the conversation is deleted after 5 days. |
| Name |
The room creator chooses a room name. Notes:
|
Member names are listed. |
| Default Notifications |
Members are notified for conversations they're in or when @mentioned. These are default settings and can be changed. Turn Google Chat notifications on or off. |
Members are notified for every message. These are default settings and can be changed. Turn Google Chat notifications on or off. |
| Membership | Members can leave and rejoin. |
Members can leave and rejoin. Tip: For group conversations created before December 2020, members may not be able to leave. |
| Multiple chat spaces with the same people | Can have 2 or more rooms with the same group. | Can have 2 or more conversations with the same group. |
| Create and assign tasks | Can create and assign tasks to other room members. | Unnamed group conversations don’t have task features. |
| Shared files | Can share files and view a list of files shared with the room. |
Can share files with the group, but can’t view a list of the files. |
All DCU staff and students have a DCU licensed Zoom account. The licence for this account allows users to hold an unlimited number of Zoom sessions with unlimited duration, with a maximum attendee limit of 300.
This licence is a ‘meeting’ licence. It contains features that promote interactivity, discussion and collaboration. It is therefore appropriate for virtual classroom activities within DCU. For numbers larger than 300 Zoom provides a different licence referred to as "webinar" licence. DCU has a limited number of webinar licences. This document provides an overview of "meeting" versus "webinar" licences in Zoom.
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DCU Account Here is a link to a guide on setting up your access to Zoom using the DCU Account: Link |
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Troubleshooting: Link
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Frequently Asked Questions: Link
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The following is a comparison of the various video conferencing tools available to DCU staff.
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Zoom Conferencing |
Google Rooms |
Video Conferencing |
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Website Link |
Google Rooms |
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Price |
Free - core DCU Apps service |
Free - core DCU Apps service |
Cost dependent on territory and duration of call |
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Max. Participants |
300 |
400 Unthreaded 3000 Threaded |
Usually 1-to-1 conference unit connections |
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iOS App |
Yes |
Yes |
No |
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Android App |
Yes |
Yes |
No |
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Screen Sharing |
Yes |
Yes |
Laptop can be connected |
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Record Session |
Yes |
Yes |
No |
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Requirements |
Web browser |
Web browser |
Connections setup by 3rd party https://www.eyenetwork.com |
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FAQ’s |
Google Rooms |
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*Details for Zoom Webinar can be found here: Link
For any questions not covered above contact the ISS Service Desk