University Policies
Timetabling & Room Booking Policy (Under Review) & Parameters Summary
Policy Owner
Office of Vice President Academic Affairs
Document Type
Policy
Document Approval Date
Version
1
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The Timetabling & room Booking Policy is at present under review by the Office of the VP for Academic Affairs. When finalised it will be published on this webpage. The policies related 'Summary Timetabling Parameters' listed below remains in effect.
This document should be read in conjunction with the Timetabling and Room Booking Policy for Centrally Timetabled Space.
Please note that this Policy is currently under review and will be amended to reflect changes in the University’s composition, campus locations and organisational structures following Incorporation. The parameters below are those applied to the production of the 2017-18 teaching timetable.
| Ref | Parameter | Parameters for 2017-18 |
|---|---|---|
| 1 | Day Start Time (FT) | UG - 9 am, PG - 8 am |
| 2 | Day End Time (FT) | UG - 6 pm Mon to Thurs * see note on Wednesday below; 5 pm Fri PG - 10 pm UG / PG - 6 pm Sat |
| 3 | Day Start Time (PT) | UG - 9 am Mon-Sat PG - 8 am - norm is 9 am |
| 4 | Day End Time (PT) | Mon - Fri 10 pm; Sat 6 pm |
| 5 | Lunch Time | 1 hour between 12 pm - 3 pm |
| 6 | Half Day Wednesday (University Meetings, Clubs & Socs) | Where possible Wednesday afternoon will be free. *However, there are a number of programmes for which this is not possible. |
| 7 | Reading Week | Yes with the exception of some programmes |
| 8 | Class Start Time | On the hour (with some PGT exceptions) |
| 9 | Lecture Break | Not timetabled (changeover 10 mins) |
| 10 | Class Duration | All classes timetabled for 1 hour or multiples of 1 hour (including 10 minute changeover time) |
| 11 | Saturday Teaching | Yes |
| 12 | Evening Teaching | Yes |
| 13 | Sunday Teaching | Yes, occasional (PG) |
| 14 | Room Bookings | All room occupancy must be booked on the system. |
| 15 | Summer Schools | Yes |
| 16 | Max Scheduled Consecutive Hours for Staff | 4 hours |
| 17 | Max Scheduled Consecutive Hours for Students | 4 hours |
| 18 | Publication of Timetable for Staff | Web |
| 19 | Publication of Timetable for Students | Web by programme and by student in the case of the Bachelor of Education only. |
| 20 | Publication of Timetable by location | Web |
| 21 | Publication of Timetable by module | Web |
| 22 | External Bookings | Yes |
| 23 | Inter-campus ravel Times - Staff | 2 hours travel time |
| 24 | Travel Times - Students | 2 hours travel time is strongly recommended for all inter campus travel, however if this proves restrictive 1 hour may be necessary |
| 25 | Ownership of Space | None |
| 26 | Ownership of Process | Faculty responsible for teaching delivery, based on module ownership |
| 27 | Staff Availability | Full availability is assumed though part-time temporary staff may have restricted availability |
| 28 | Orientation / Open Days | Via Room Bookings |
| 29 | Graduation | 17/18 no change in practice; lectures as normal |
| 30 | Induction / Teaching placement programmes | Accommodated |
| 31 | Disability Access | Staff and students accommodated |
| 32 | Max daily return trips for Staff (teaching only) | 1 |
| 33 | Max daily return trips for Student (classes only) | 1 |
| 34 | Schedule of evening/weekend building access | As currently |
| Document Name | Summary Timetabling Parameters |
| Unit Owner | Office of the VP for Academic Affairs |
| Version Reference | Version 1.0 |
| Approved by | VP Academic Affairs |
| Effective Date | August 31st 2017 |
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