International Office - Incoming Exchange Student

international office

incoming exchange student

International Exchange Student Handbook 2004/2005

Welcome to Dublin City University

Dear Students,

On behalf of Dublin City University, I would like to extend a sincere and warm welcome to you all. We are delighted that you have chosen DCU to continue your university education and know that you will benefit greatly, both academically and personally, from your stay with us. The DCU community looks forward to the intellectual and cultural contribution which I know you will make to the University and in return, we will do everything possible to make your stay a rewarding one.

This booklet has been produced by the International Office in DCU with a view to assisting you in your preparations before you leave your home countries and during your period of stay at the University.

We have endeavoured to provide important information and to touch on many aspects of importance to your future stay in Ireland. Should you require any further information or simply wish to discuss any difficulties you may be experiencing, please feel free to visit us in the International Office in the Henry Grattan building. Our opening hours are indicated below.

I wish you a successful and enjoyable stay on campus.

Dr. Claire Bohan

Dean of International Studies

This Booklet has been produced by the International Office, Dublin City University. Please contact us with any further enquiries. We are located at:

International Office

Henry Grattan Building

Dublin City University


Dublin 9

Tel: +353-1-7005574

Fax: +353-1-7008698



All information in this booklet is correct at the time of print. However, the University is not bound by any error or omission herein.

Virtual Tour of Campus:


The International Office at DCU 3

Immigration Regulations 4

Accommodation 5

Cost of Living 6

Working in Ireland 6

Academic Calendar, Registration, Orientation, Portal Pages 7

Student Services at DCU 8

Transportation upon Arrival 10

General Information on Ireland 11

Useful addresses in Dublin 12

Before you leave home ... ... .remember 13

Appendix: DCU Academic Coordinators 14


The International Office at Dublin City University


Dr. Claire Bohan - Dean of International Studies

Ms. Christine Burke - Assistant International Officer (responsible for

Exchange Programmes)

Ms. Carmel Lawlor - International Information Co-ordinator

Ms. Angela Mitchell - Assistant International Officer

Dr. Xiaojun Wang - Head of China Affairs

Staff Telephone Numbers and E-mail Addresses:

Claire Bohan Tel: +353-1-7008820

Christine Burke Tel: +353-1-7005574

Carmel Lawlor Tel: +353-1-7005953

Angela Mitchell Tel: +353-1-7008602

Xiaojun Wang Tel: +353-1-7008362

Fax: +353-1-7008698

Opening Hours and Contact Details:

Monday - Friday: 9.30 - 12.30 & 2.30 - 4.30

International Office

Henry Grattan Building

Dublin City University

Dublin 9, Ireland


Immigration Regulations

a) Student Visas:

Students from countries which are not members of the European Union will need a study visa to study in Ireland. There are, however, some exceptions to this rule. Please ensure that you consult the following website for up-to-date information on student visas and other immigration-related issues:

Your local Irish Embassy or Consulate will also be able to advise you.

In Ireland, the contact details of the relevant government department are:

Department of Foreign Affairs,

Visa Section,

13-14 Burgh Quay,

Dublin 2

Tel: +353-1-6331000 (2.30 - 4pm, Monday - Friday)

Fax: +353-1-6331052/1053



Applicants are asked to supply the following information when applying for a visa to their local Irish Embassies:

  1. • Valid passport number

  2. • Date of issue and expiry of passport

  3. • Date, place and mode of arrival in Ireland

  4. • Letter from DCU indicating that they have been offered a place as an exchange student

  5. • Evidence of sufficient funds to cover living and other expenses for the proposed stay

  6. • Recent passport photographs

  7. • Visa application fee (non-refundable)

We would advise you to contact your nearest Irish embassy or consulate to obtain information about other necessary documents, which may vary according to your home country.

We have been advised that visa applications can take between 2 and 8 months to process, so it is advisable to secure a place early at the University, in order to avoid disappointment. Unfortunately the University has no control or influence over visa issues but will advise where possible. The student must apply for this visa him/herself.

b) Registration with the Immigration Authorities in Ireland:

All students from outside the EU or the EEA must register at the Garda National Immigration Bureau upon arrival in Ireland. You will need to take along:

  1. 1. A valid passport

  2. 2. A student visa (where applicable)

  3. 3. Student Card from DCU, valid for the current year

  4. 4. Evidence of financial support (e.g. current bank statement indicating your name / a letter of guarantee from a parent or guardian indicating the availability of sufficient funds to cover you during your period of stay in Ireland / letter from your sponsor, confirming financial status)

  5. 5. A letter from The Registry at DCU, indicating that you are a registered student at DCU

Once you register with the University, you will be issued with a DCU student ID card and will then be able to register with the authorities. The dates for registration at DCU are available on the DCU website at: .


Garda National Immigration Bureau

13-14 Burgh Quay

Dublin 2

Tel: +353-1-6669100

Opening hours:

08.00-10.00, Monday to Thursday; 08.00-16.00 on Friday; 10.00-14.00 on Saturday.



Information regarding our accommodation services has already been sent to you.. Please contact accommodation services directly to avail of this service, whether you would like assistance to locate suitable on- or off-campus accommodation. Website:

Temporary Accommodation:

Upon arrival in Dublin you may need to stay in temporary accommodation if you have not secured accommodation prior to arrival. It is advisable to book a room in a youth hostel or Bed and Breakfast (B&B) prior to your arrival. The following information may be of use to in-coming students:

Abbey Court

29 Bachelors Walk

Dublin 1

Tel: +353 1 878 0700

Fax: +353 1 878 0719



Avalon House

55 Aungier Street,

Dublin 2

Tel: +353 1 475 0001

Fax: +353 1 475 0303



Dublin International Youth Hostel

61 Mountjoy Square,

Dublin 7

Tel: +353 1 830 1766

Fax: +353 1 830 1600



Kinlay House

2-12 Lord Edward Street

Dublin 2

Tel: +353 1 679 6644

Fax: +353 1 679 7437



Abraham House

82/83 Lower Gardiner Street

Dublin 1

Tel: +353 1 855 0600

Fax: +353 1 855 0598



Ashfield House

19/20 D'Olier Street

Dublin 2

Tel: +353 1 679 7734

Fax: +353 1 679 0852




Temple Bar House,

19 Temple Lane

Dublin 2

Tel: +353 1 671 6277

Fax: +353 1 671 6591



The Brewery Hostel

22-23 Thomas Street

Dublin 8

Tel: +353 1 453 8600

Fax: +353 1 453 8616



Isaac's Hostel

2/5 Frenchman's Lane,

Dublin 1

Tel; +353 1 855 6215

Fax: +353 1 855 6574



Jacob's Inn

21-28 Talbot Place

Dublin 1

Tel: +353 1 855 5660

Fax: +353 1 855 5664



Prices start from €15 per night and weekly rates may be available

Accommodation Website: Recommended by students!


Cost of Living

To help you budget for your stay, here is an estimation of the average cost of living for a university student in Ireland. Please note, these are approximate costs and will vary for individual students.

Monthly cost of living away from home:

Self Catering

Rent: shared house or apartment (approx.)



Travel (Monthly commuter ticket)

Books and other academic necessities

Clothes, laundry, medical, etc.

Social life, other travel, miscellaneous











Lodgings (renting a room with a family)

7-day partial board (approx.)

Food in University

Travel (monthly commuter ticket)

Books and other academic necessities

Clothes, laundry, medical, etc.

Social life, other travel, miscellaneous










Working in Ireland

a) Entitlement to Employment

Non-EU/EEA students are entitled to work up to 20 hours part-time per week and full-time during the university holidays whilst studying in Ireland. The current hourly rate of payment for a student is approximately €7 - €8.

The entitlement to take up employment ceases once your student visa expires. Following completion of your studies, if you wish to continue in employment, you will require a work permit to do so.

Although this entitlement to work certainly eases the financial burden on international students, we would advise that you do not rely solely on this source of income during your stay here. The Garda National Immigration Bureau also expects proof that you will have sufficient funds to cover your period of study in Ireland.

b) Personal Public Service (PPS) Number:

All employees in Ireland have a PPS number for tax purposes. Therefore if you intend working in Ireland, you must apply for a PPS number. Applications are made through your local social welfare office. You can find the location of your nearest social welfare office by looking in the Irish Golden pages directory under `Government Departments'.

You will need to take the following documentation along with you when you make your application:

  1. - Passport

  2. - Garda Registration Card

  3. - DCU Student Card

  4. - Proof of Address (gas/electricity bill in your name or bank statement)

  5. - Letter from The Registry at DCU stating that you are a student at the University


Academic Calendar, Registration, Orientation, Portal Pages

a) Academic Calendar:

The full academic calendar for DCU can be accessed at:

b) Registration:

In order to attend classes at DCU and to take advantage of the various discounts which come with being a student in Ireland, you must register at the University and be issued with a student ID card.

You will be able to register and collect your student ID card from the Registry from 1st September, once you have returned the "Confirmation of Acceptance" form with your signature and photograph.

Please have with you your Acceptance Letter from DCU.

Further details on registration from:

c) Orientation Programme:

For Year Long and Semester 1 exchange students, the Orientation Programme will begin on Tuesday, 21 September at 09.30.

For new exchange students in Semester 2, the Orientation Programme will take place on Thursday, 3 February 2005.

Your DCU academic coordinator will assist you in your module choices. You will find the list of coordinators in Appendix 1 at the end of this booklet.

d) Student Portal Pages:

At registration, you will be issued with information about your student portal page which contains your biographical details. This page is an extremely useful tool for students as it provides information such as examination timetables, results of examinations and details of the modules for which you are registered.

It is crucial that you check your portal page at frequent intervals during the academic year and inform Registry if any of your personal information is incorrect.

If you have technical difficulties, please contact Computer Services.


Student Services at DCU

Detailed information regarding the services made available by DCU to registered students can be found at . The following provides a brief overview of these services. DCU is committed to ensuring that all students on campus are treated with respect and that their stay - whether long or short - is a completely satisfying and enriching one.

a) Student Health Services

The Health Service provides a totally free and confidential supportive service on campus.

The Service is provided by an integrated team of health professionals - Nursing, Medical, Physiotherapy and Psychiatric Health Professionals. Open door access is provided daily (Mon- Fri) to the University Nursing Service with an Appointment System operating for the Medical and Physiotherapy Clinics.

The Opening Hours are as follows:

Monday - Friday

9am - 10.30am

11am - 12.30pm

2pm - 6.30pm (4.30pm Friday)

To make an appointment contact:

Health Centre Secretary

Telephone: 7005143

Details are at:

b) Health Insurance:

Under EU/EEA regulations, students from other member states who are attending a course of study are entitled to medical service in Ireland. In order to be eligible, for any of these services, you will be required to provide the Irish health authorities with documentation from your home country that validates your entitlement. You should therefore contact the Health Authority in your home country, well in advance of travelling to Ireland, to fulfil any registration requirements and to obtain the necessary forms that you will need.

Students from non-EU countries are not covered for any free medical attention off-campus and must therefore have their own private insurance. Please note that heavy levies are charged for all hospitalisation and it is advised to make provision for adequate medical insurance.

Attendance at the on-campus Student Health Service is free for all DCU students. However, prescription bills must be covered by the individual student.

Private Health Insurance in Ireland:

The two main private health insurance companies in Ireland are VHI and BUPA. Further details regarding private insurance for non-EU (or EU) students can be obtained from:

The Voluntary Health Insurance Board

VHI House

20 Abbey Street Lower,

Dublin 1

Tel: +353-1-8724499


BUPA Ireland

12 Fitzwilliam Square

Dublin 2

Tel: +353-1-6627662



c) Counselling Service:

The counselling service is available free of charge to all registered DCU students. The service aims to provide opportunities for the individual to explore issues of concern, and to discover/clarify ways of living more resourcefully in a safe and confidential environment. In short the service promotes self-development and self-awareness, and aims to enable the student take effective control of their lives.

d) Sports and Recreation:

The Dublin City University Sports Complex offers students and members of the public some of the finest facilities in the country, including an aerobics study, squash, handball and racquetball courts, a fitness suite and a swimming pool. Students are encouraged to make full use of these facilities and should consult the Website for further details or drop by in person when on campus.

`Clubs and Socs' Day takes place once a year in the autumn semester. On this day, existing clubs and societies' members provide information about their activities and invite new students to join clubs and societies of interest to them. For students attending DCU in the spring semester only, visit the Clubs and Societies Office, which is located on the first floor of the Hub (Student Centre).

We would strongly recommend that international students participate in some of the sports and recreational activities offered by the University. This is a wonderful way to make new friends and make good use of your spare time.

e) Chaplaincy:

The Interfaith Ecumenical Centre, which is located just opposite the Henry Grattan building and welcomes students of all faiths and religions. It is a wonderful meeting point and presents yet another opportunity to meet interesting people and make new friends. The interdenominational team at the Centre will welcome you warmly upon arrival and discuss the many opportunities the Centre offers.

f) Disability:

If you have a disability, the Disability Service will support you by offering friendly and confidential advice. In recent years the number of students with disabilities in DCU has risen. We have put a series of support services in place to help students participate in and enjoy university life. These support services cover the admissions process, living arrangements, attendance at lectures, assistive technology for study purposes and of course, help with examinations.

g) The Careers Advisory Service:

This service is available to all past and present DCU students. It is available to help you to prepare for the future and to advise you on your career choices and job hunting strategies, on either an individual or group basis. In addition to contact with the careers advisor, a careers education program consisting of workshops, seminars and lectures is provided.


Transportation upon Arrival

a) Taxis from Dublin Airport to DCU:

DCU is located near Dublin Airport. If you are arriving by plane and planning to come directly to the University, you must take a taxi, as there is no direct bus connection.

A taxi from the airport to DCU costs approximately €15. If you intend staying on the DCU campus, you should advise the taxi driver to enter the campus via the Ballymun entrance and ask to be brought to the `Residences' which is clearly signposted on campus.

b) Buses to DCU:

There is no direct bus link from Dublin airport to DCU. Students may take a bus into Dublin city centre and then take one of the following buses to the campus. However, it is advisable to take a taxi if you are arriving with luggage.

DCU is serviced by the following routes: 103, 105, 11, 116, 11A, 118, 13A, 19A, 46X, 58X, 77B:

  1. 1. Number 103 departs from Clontarf DART Station and the Omni Shopping Centre

  2. 2. Number 105 operates from Malahide and leaves DCU at 15.40 and 17.20 during term time.

  3. 3. Numbers 11 and 11A service the city centre and Kilmacud from Wadelai Park and stops in O'Connell Street. The 11B also services the city centre and Belfield from Wadelai Park. The 13A services the city centre and Merrion Square from Poppintree. The 19A services the city centre and as far as Limeklin Avenue from Jamestown road.

  4. 4. Number 116 services DCU to Ballinteer and Clonskeagh.

  5. 5. Numbers 45X and 58X run from Leeson Street Lower to Dublin Airport.

  6. 6. Number 77X runs from Jobstown to DCU, however there is no departure service from DCU.

Students can get full timetables of buses from the main Dublin Bus Office in O'Connell Street. Website:

c) Ferry Terminals:

Sea ferries operate between France and Ireland and Great Britain and Ireland. Dublin has two ferry terminals, located at the North Wall and Dun Laoghaire. The ferry companies operating to and from Ireland are:

Stena Sealink: +353-1-2047777

Irish Ferries: +353-1-6610743

Brittany Ferries: +353-21-4277801

d) Travel within Ireland:

Travel Rates for Students: Students can avail of a reduced rate for travel on trains and buses. Full details can be obtained at:

One of the advantages of having an International Student Identity Card (ISIC) is that it entitles you to certain travel concessions. Concessions available from Dublin Bus can only be gained if your ISIC card carries a `Travel Save Stamp`. This stamp is available from the main Dublin Bus Office at 59 Upper O'Connell Street in the city centre. The current cost of the card and the stamp is €13 and is also available on campus from Usit NOW.

Monthly bus commuter tickets are available from the Students' Union, the University Travel Shop or from Dublin Bus.

Bus Eireann (Irish Bus): The central bus station in Dublin is located at Busáras, which is located in Store Street in the city centre. Bus Eireann has a network of buses that operates to and from all of the major cities in Ireland and offers further links to the smaller towns and villages. Bus timetables are available at

DART (Dublin Area Rapid Transport): Within the Dublin area, the DART train service runs along the coast from Howth in the north of Dublin to Bray in the South. The times of the DART vary between every five minutes during peak times and every half an hour on Sundays. The main stations servicing Dublin city centre are Pearse Station, Tara Street Station and Connolly Station.


Iarnród Eireann (Irish Rail): Irish Rail operates to all provincial cities from two stations in Dublin, Heuston Station and Connolly Station, both of which are located in the city centre. Students with an International Student Card (ISIC) and a Travelsave Stamp may avail of discounts on train journeys. For timetables, visit

Hiring Cars: There are many car rental firms in Ireland. You will need a full driving licence to rent a car. If you are planning to drive in Ireland, it is advisable that you purchase a copy of `Rules of the Road', which may be purchased through any bookseller, post office or directly from the Government Publications Sales Office, Sun Alliance House, Molesworth Street, Dublin 2.

General Information on Ireland

a) Banking and Currency: Students should open a bank account as soon as possible after arrival. In order to open a bank account, you will need two forms of identification. One should have your photograph on it and the other one should show your home address in your own country.

It can take up to two weeks for the international transfer of money through the banking system. You should allow for this when deciding how much currency to bring with you in order to meet your initial expenses in the first few weeks after arrival.

The unit of currency used in Ireland is the euro (€). One euro is made up of one hundred cent.

b) Electricity: The Irish electrical current is 220 volts. The most commonly used plugs are 3-pin flat. As Irish voltage is different to US/Canadian voltage, you will need to bring/buy a voltage convertor if you are bringing electrical appliances. Voltage convertors are available from most electrical stores.

c) Emergency Services: Whilst in Ireland, dial 999 or 112 for the emergency services. You will be asked which service you want - `Garda' (police), ambulance or fire brigade - and the area in which the incident has occurred. Please have these details ready when you make the call.

d) Public Holidays in Ireland:

Public Holiday

New Year's Day

St. Patrick's Day

Good Friday

Easter Monday

May Day

Public Holiday

Public Holiday

Public Holiday

Christmas Day

St. Stephen's Day

Public Holiday



Thursday, January 1

Saturday, January 1

Wednesday, March 17

Thursday, March 17

Friday, April 9

Friday, April 8

Monday, April 12

Monday, April 11

Monday, May 3

Monday, May 2

Monday, June 7

Monday, June 6

Monday, August 2

Monday, August 1

Monday, October 25

Monday, October 24

Saturday, December 25

Sunday, December 25

Sunday, December 26

Monday, December 26

Monday, December 27

Tuesday, December 27


e) Weather: Ireland has a temperate climate with summer temperatures ranging from 16 - 24 degrees. In winter the temperature rarely drops below freezing point, but the winters can be quite damp. The following chart gives an indication of what you can expect in each month in Ireland:














Average Daily Max (oC)

Average Daily

Min (oC)

Average Monthly Rainfall (mm)





































Useful Addresses in Dublin

Bord Fáilte (Tourism Board)

Baggot Street Bridge,

Baggot Street,

Dublin 2

Tel: +353-1-6024000


Bus Atha Cliath (Dublin Bus)

59 Upper O'Connell Street,

Dublin 1

Tel: +353-1-8734222


Bus Éireann (Irish Bus)

Busáras (Central Bus Station)

Store Street

Dublin 1

Tel: +353-1-8366111


Dublin Tourism Centre

Suffolk Street,

Dublin 2

Tel: +353-1-6057700


Department of Foreign Affairs,

Visa Section

13-14 Burgh Quay

Dublin 2

Tel: +353-1-6331000



Iarnród Eireann (Irish Rail)

Head Office

Connolly Station

Dublin 1

Passenger Information: +353-1-8366222


Irish Council for International Students (ICOS)

41 Morehampton Road, Dublin 4

Tel: +353-1-6605233


Department of Justice, Equality and Law Reform, (Visa Section)

13-14 Burgh Quay

Dublin 2

Tel: +353-1-6167700



19-21 Aston Quay, Dublin 1

Tel: +353-1-6021600


The Hub, DCU

Tel: +353-1-7005461



Before you leave home ... ... ... ... .remember

  1. • Make sure that your travel arrangements enable you to be in Dublin for the Orientation Programmes (see previous sections for dates)

  2. • Make sure you have made appropriate accommodation arrangements

  3. • Make sure you have received your letter of acceptance from DCU as an exchange student and bring it with you to registration and to the accommodation office

  4. • Please remember to have the following with you on arrival in Ireland

    1. - your passport

    2. - your visa (if necessary)

    3. - some other form of identification

    4. - health insurance forms

We look forward to welcoming you soon at Dublin City University!


Appendix 1

DCU Academic Exchange Coordinators


International Marketing & Languages (LMX):



(Angers, Reims, Montpellier,Bordeaux, Namur, Louvain)


(Cologne, Hannover, Paderborn, Saarbrucken, Trier, Berlin, Innsbruck)


(Madrid, Seville, Oviedo, Alcala, Barcelona, Malaga, Valencia)

DCU Coordinator




Mr. Jean-Philippe Imbert - SALIS



Dr. Barbara Freitag - SALIS



Dr. Patricia O'Byrne - SALIS



Applied Languages (ALX):



(Mulhouse, ESIT, Paris 13, Lyon, Provence, Perpginan, Louvain, Geneva)


(Leipzig, Heidelberg, Hildesheim, Saarbrucken, Berlin, Innsbruck, Bayreuth, Graz, Vienna)

Spain (Barcelona, Granada, Las Palmas)

Spain (Oviedo, Salamanca)

Japan (Toyo, Sophia, Kobe)

(Takasaki, Kyoto, Kanazawa)

DCU Coordinator




Mr. Jean-Philippe Imbert - SALIS



Dr. Annette Simon - SALIS

Dr. Tony Coulson - SALIS





Ms. Mary Phelan - SALIS

Dr. Gabrielle Carty - SALIS





Mr. Kozo Matsuda - SALIS





Computational Linguistics (CLX)

Computer Applications (CAX)

Chemistry (ACX)

Physics (APX)

Journalism (JRX)

Mechanical Engineering (MEX)

Electronic Engineering (EEX)

Mathematics (MSX)

DCU Coordinator




Dr. Andy Way

Dr. Martin Crane





Dr. Mary Pryce

X1 11


Dr. Eamon Cunningham



Mr. Paul McNamara



Dr. Abdul Olabi



Mr. Jim Dowling



Prof. Jurgen Burzlaff