ERASMUS Staff Mobility for DCU Non-academic Staff


Staff mobility for training enables all staff members of higher education institutions to spend a period of training between 2 working days and 2 months in an enterprise or organisation such as a higher education institution in another participating country.

What are the objectives of the staff mobility for training?

·    To allow the staff of higher education institutions to acquire knowledge or specific know-how from experiences and good practices abroad as well as practical skills relevant for their current job and their professional development;

·    To help build up cooperation between higher education institutions and enterprises;

·    To motivate students and staff to become mobile and to assist them in preparing a mobility period.

·    Staff Training Mobility can take place at any time but must be completed by September 30th in the current academic year.

Who can benefit?

All staff members (academic, administrative, management, technical) from higher education institutions.

For how long can staff go abroad?

·    Staff can receive training abroad from 2 working days up to 2 months (excluding travel time), with a minimum of 8 hours training per week.  If mobility duration is for 2 working days or more but less than 5 working days, the 8 hours minimum training load still applies.

·    Language training and attendance of conferences and seminars are not recognised as ERASMUS-funded training days per sending institution and academic year (per single grant agreement).

Where to train and what kind of training is offered?

The stay in the partner enterprise, organisation or institution can be called a variety of names: short secondment period, job-shadowing scheme and training visits.

Staff may also participate on a structured group Staff Training week provided by instutions.  Details of the range of structured and tailored Staff Training weeks can be found at: IMotion Staff Week Search  and ShipCon

 Are language courses included among the training possibilities?

Language training and attendance of conferences and seminars are not considered eligible for ERASMUS-funded training days per sending institution and academic year (per single grant agreement).

What arrangements have to be made?

Staff members are selected by the sending higher education institution.

The sending institution and the receiving institution / enterprise must have agreed on the Staff Mobility Training Agreement undertaken by the staff member, prior to the start of the mobility period.

How is the grant managed?

The grant is provided to contribute to subsistence costs and to cover travel costs is always managed by the higher education institution.

Who can apply?

The institution sending staff applies for ERASMUS mobility grants to its national agency while the staff member applies to their home institution

For higher education institutions:

·    The home higher education institutions must hold an ERASMUS University Charter.

·    Whenever the host organisation is a higher education institution, it must also hold an ERASMUS University Charter.

·    The sending and receiving organisation must be within a Partner or Programme country.

For staff:

·    The staff must be either a national of a country participating in the Erasmus+ Programme or a national of other countries employed or living in a participating country, under the conditions fixed by each of the participating countries, taking into account the nature of the programme (please refer to the relevant National agency website.

·    Staff must be employed by a higher education institution holding an ERASMUS University Charter.

·    Staff are selected by the sending institution.

 How to apply?

·    The interested staff should contact the Erasmus Officer in the DCU International Office.

·    Staff members shall submit to their institution a Staff Mobility Training Agreement agreed by the receiving enterprise/institution. The plan must consist of at least:

o    overall aim and objectives,

o    expected results from the training or learning activities to be carried out and,

o    an agenda of the mobility period.

o    Bookings for travel and accommodation are to be made through School or Unit Offices.  The International Office will reimburse the School or Unit by internal transfer.

o    After the mobility, staff apply for subsistence reimbursement through the Corehr system.  Please contact the Erasmus Co-Ordinator when applying for subsistence.

 What forms do I need to complete?

Before Mobility:

Staff Mobility Training Agreement

 Grant Agreement for Staff Mobility

During Mobility:

Confirmation of Attendance Dates Certificate - to be signed and stamped by host institution


After Mobility:

Grant Acknowledgement Form

In addition, staff who have undertaken a mobility activity are required to complate and submit a final report.  This will be sent directly to staff from the European Commission.  Staff who fail to submit the final report will be required to either partially or fully refund the EU grant received.

 How do I calculate how much contribution grant I am due to receive?

Please see funding information at the link: Funding Rules for Staff Mobility

What are the arrangements for staff with special needs?

·    Staff members with special needs may apply for a specific ERASMUS grant after they have been selected for a mobility period

·    See information on special needs arrangements.

Where can I find more information on the Erasmus+ programme?

See European Commission Erasmus+ link: EU Programme for Education, Training, Youth and Sport..