Erasmus Teaching Mobility for DCU Academic Staff


Erasmus Staff Teaching mobility FAQ.

 What are the objectives of the Staff Teaching mobility programme?

·    To encourage higher education institutions to broaden and enrich the range and content of courses they offer;

·    To allow students who do not have the possibility to participate in a mobility scheme, to benefit from the knowledge and expertise of academic staff from higher education institutions;

·    To promote exchange of expertise and experience on pedagogical methods;

·    To create links between higher education institutions and with enterprises

·    To motivate students and staff to become mobile and to assist them in preparing a mobility period.

·    Teacher Mobility can take place at any time but must be completed by September 30th in the current academic year

Who can benefit?

Higher education institution full time teaching staff on an academic teaching staff contract and full-time doctoral students on a teaching staff contract.

For how long can staff go abroad?

-    Staff can teach abroad between 2 working days and 2 months (excluding travel time), with a minimum of 8 teaching hours per week.  If mobility duration is for 2 working days or more but less than 5 working days, the 8 hour minimum teaching load still applies.

-    Language training and attendance of conferences, seminars and workshops are not recognised as ERASMUS-funded teaching days per sending institution and academic year (per single grant agreement).

Where to teach and what kind of teaching is offered?

The stay in the partner enterprise, organisation or institution can be called a variety of names: short secondment period, invited lecturer, and visiting lecturer.  The activities of staff undertaking a teaching assignment must be based on an inter-institutional agreement between the home and host institution; and should be integrated into the curricula of the host institution.

Are language courses included among the teaching possibilities?

Language training and attendance of conferences, seminars and workshops are not considered eligible for ERASMUS-funded teaching days per sending institution and academic year (per single grant agreement).

What arrangements have to be made?

Staff members are selected by the sending higher education institution.

The sending institution and the receiving institution / enterprise must have agreed on the Staff Mobility Teaching Agreement undertaken by the staff member, prior to the start of the mobility period.

How is the grant managed?

The grant provided contributes to subsistence costs & to cover travel costs, and is always managed by the higher education institution.

Who can apply?

The institution sending staff applies for ERASMUS mobility grants to its national agency while the staff member applies to their home institution

For higher education institutions:

·    The home higher education institutions must hold an ERASMUS University Charter.

·    Whenever the host organisation is a higher education institution, it must also hold an ERASMUS University Charter.

·   The sending and receiving organisation must be within a Partner or Programme country.

For staff:

·    The staff must be either a national of a country participating in the Erasmus+ Programme or a national of other countries employed or living in a participating country, under the conditions fixed by each of the participating countries, taking into account the nature of the programme (please refer to the relevant National agency website.

·    Staff must be employed by a higher education institution holding an ERASMUS University Charter.

·    Staff are selected by the sending institution.

 How to apply?

·    The interested staff should contact the Erasmus Officer in the DCU International Office.

·    Staff members shall submit to their institution a Staff Mobility Teaching Agreement agreed by the receiving enterprise/institution prior to the mobility taking place. The programme must consist of at least:

o    overall aim and objectives,

o    information on beneficiaries (students and/or staff at host institution)

o    description of teaching programme and why it is of benefit to the host institution

o    expected results from the teaching assignment to be carried out and,

o    an agenda of the mobility period.

o    Bookings for travel and accommodation arrangements are to be made through School or Unit Offices.  The International Office will reimburse the School or Unit by internal transfer.

o After the mobility, staff apply for travel & subsistence reimbursements through the Corehr system.  Please contact when applying for mobility reimbursement 


What forms do I need to complete?

           Before Mobility:

Staff Mobility Teaching Agreement

Grant Agreement for Staff Mobility

During Mobility:

Confirmation of Attendance Dates Certificate - to be signed and stamped by host institution


After Mobility:

Grant Acknowledgement Form

Staff who have undertaken a mobility activity are required to complete and submit a final report.  This will be sent directly to staff from the European Commission.  Staff who fail to submit the final report will be required to either partially or fully reimburse the EU grant received.

How do I calculate how much contribution grant I am due to receive?

Staff will receive an EU grant as a contribition to their costs for travel and subsistence during the mobility period abroad.

Please see funding information at the link: Funding Rules for Teacher Mobility.

What are the arrangements for staff with special needs?

·    Staff members with special needs may apply for a specific ERASMUS grant after they have been selected for a mobility period

·    See information on special needs arrangements.

-        Where can I find more information on the Erasmus+ programme?

See European Commission Erasmus+ link - EU Programme for Education, Training, Youth and Sport