Guidelines for Teacher and Staff Mobility


 

Erasmus + Mobility for Higher Education Staff Mobility (2014 - 2021)

 Teacher Mobility

  • Available to all full-time members of DCU academic staff on an academic teaching staff contract and doctoral students on a teaching staff contract.
  • Allows for a visit from 2 working days to 2 months (excluding travel time) to any EU approved institution which holds an Erasmus Charter and an existing bilateral agreement with DCU.
  • This activity encourages comparative teaching practices, enhances opportunities for collaborative teaching and research, allows laboratory practices to be compared and discussed by practitioners, enables good practice to be disseminated throughout EU institutions and supports the internationalisation of campuses by strengthening relations between institutions through the creation of partnerships at the individual and team level (excluding conferences & seminars). 

Procedure:

  • The Teacher makes arrangements for the visit through his/her contact at the host institution and/or through the International Office at DCU (exchange@dcu.ie).
  • Teaching hours, including the delivery of lectures and student consultation, are for a minimum of 8 hours per week (5 working days).  If the mobility duration is for 2 days or more but less than 5 days, the 8 hours minimum teaching load still applies.  
  • A fully completed Staff Mobility Teaching Agreement and Grant Agreement For Staff Mobility must be approved by the sending and receiving institutions, and submitted to DCU International Office before the mobility commences.
  • A fully completed Confirmation of Attendance Dates Certificate must be submitted to DCU International Office upon completion of the mobility.
  • Details on how to calculate grant support can be found at this link:  Grant Support for the Mobility of Staff                 
  • Expense claims are submitted through the CoreHR system in the normal way (please contact exchange@dcu.ie for information on the budget code to submit to).  Please ensure all accompanying receipts are uploaded onto Core HR portal.  
  • At claim submission step, please select your Line Manager in the normal way and request that they forward claim onto the relevent staff member in the International Office for approval (exchange@dcu.ie). 
  • Following reimbursement, a Grant Acknowledgement Form is to be filled out, signed and submitted to exchange@dcu.ie 
  • At the end of the period abroad, all staff who have undertaken a mobility activity are required to complete and submit a final report.  This will be sent by email directly from the European Commission.  Staff who fail to submit the final report will be required to either partially or fully reimburse the EU grant received.

 Staff Training Mobility

  • Staff Mobility is available to all full-time academic, administrative, management and technical staff.
  • Allows for a visit from 2 working days to 2 months (excluding travel time) to any EU  approved nstitution which holds an Erasmus Charter.  
  • This activity supports the professional development of staff in the form of training events abroad (excluding conferences & seminars) and job-shadowing/observation periods/training at a partner institution, or at another relevant organisation abroad. 
  • Staff may also participate on a structured group Staff Training week provided by instutions.  Details of the range of structured and tailored Staff Training weeks can be found at: IMotion Staff Week Search  and Shipcon

Procedure:

  • The staff member makes arrangements for the visit through his/her contact at the host University and/or through the International Office at DCU ((exchange@dcu.ie)
  • Training hours are for a minimum of 8 hours per week (5 working days).  If the mobility duration is for 2 working days or more but less than 5 working days, the 8 hours minimum training period still applies.
  • A fully completed Staff Mobility Training Agreement and Grant Agreement for Staff Mobility must be approved by the sending and receiving institutions, and submitted to DCU International Office before the mobility commences. 
  • A fully completed Confirmation of Attendance Dates Certificate must be submitted to DCU International Office upon completion of the mobility. 
  • Details on how to calculate grant support can be found at this link: Grant Support for the Mobility of Staff
  • Expense claims are submitted through the CoreHR system in the normal way (please contact exchange@dcu.ie for information on the budget code to submit to).  Please ensure all accompanying receipts are uploaded onto Core HR portal.  
  • At claim submission step, please select your Line Manager in the normal way and request that they forward claim onto the relevent staff member in the International Office for approval (exchange@dcu.ie).  
  • Following reimbursement, a Grant Acknowledgement Form is to be filled out, signed and submitted to exchange@dcu.ie.
  • At the end of the period abroad, all staff who have undertaken a mobility activity are required to complete and submit a final report.  This will be sent by email directly from the European Commission.  Staff who fail to submit the final report will be required to either partially or fully reimbuse the EU grant received.