Data Protection Notice | Registry

Data Protection Notice

When you register with DCU Registry you will be required to complete a registration process and to provide certain personal data to Registry, which is necessary for you to register with the University. Registry will process, use and retain this personal data for:

  1. registration and administration purposes in connection with your course and modules including to maintain your student records;
  2. for purposes connected with the University’s provision to you of programmes of academic study and in accordance with the University’s statutory functions under the University Acts; and
  3. as necessary for the University to meet certain legal obligations to which the University is subject.

DCU Registry may also obtain personal data relating to you from other sources e.g. CAO/PAC/CRM process. Your personal data will at all times be processed, used and retained by the University in accordance with its obligations under applicable data protection law and as set out in the DCU Privacy Policy. Your personal data will be retained by the University for the duration of your enrolment on a course of study at the University and for a reasonable period thereafter, including for alumni relations purposes as described in the DCU Privacy Policy.

While Registry does not generally seek or collect special categories of personal data (e.g. medical/health data or data relating to race/ethnicity), in certain circumstances it will do so. An example includes the processing of medical certificates for consideration in relation to the student academic record (e.g. postponements and extenuating circumstances).

To find further information about the types of personal data collected, how and why the University processes such personal data in relation to your data protection rights please refer to the DCU Privacy Policy.

Sharing of Personal Data with the HEA

Please note that your data will be shared with the Higher Education Authority for funding allocation, statistical analysis and policy formulation purposes. The data shared include personal data such as name, address, Eircode, PPSN, grant status and CAO data. Full details of what data are shared and how these data are used can be accessed at this HEA Link. If you wish to object to the processing of your personal data in this manner, or if you have any queries in relation to the processing of your personal data generally, please contact:

HEA Data Protection Officer

Due to the extraordinary circumstances of the ongoing Covid-19 public health emergency, Dublin City University (DCU), as with all higher level educational institutions and our wider society, has had to rapidly adapt operations to ensure safety for students and staff. As part of its response, the University moved to delivering all or part of learning activities online via live sessions, recorded video and other learning activities. This ‘Hybrid Model’ includes recording of some live learning activities. Please visit the DCU Data Protection Unit’s web pages to read the “DCU Privacy Notice - Recording of lectures.”