Postgraduate Research: Submission Dates | Registry
NOTICE: If you intend to submit an e-thesis for examination or a final hardbound thesis, please make contact with us at postgraduate.research@dcu.ie for further instructions.
SUBMISSION DATES FOR AUTUMN GRADUATION 2025
Postgraduate research students who wish to be considered by the Autumn 2025 Faculty Awards Boards for Research Degrees (FABRD) in September 2025 must ensure that the documentation listed below is submitted to Student Awards, Registry (Henry Grattan Building, Glasnevin Campus) at the latest by the dates shown below.
| Autumn Graduation 2025 | Submission Deadline |
|---|---|
| - PGR4 Intention to Submit for Examination | 13th March 2025 |
|
- One single PDF file of your thesis (entitled 'pre-examination copy' with Student I.D. Number & date) to postgraduate.research@dcu.ie
We may also require two printed softbound copies for examination if requested by examiners |
16th June 2025 |
|
- Two copies of Final Hardbound Thesis Front Cover and Spine to show calendar year ‘2025’ (year in which the Faculty Awards Board for Research Degrees approves the award ref Sec 9.4.4 of regs) |
28th August 2025 |
| - PGR12 E-Thesis Declaration | 28th August 2025 |
| - PGR8 Temporary Restriction of Access (where required) | 28th August 2025 |
| - PGR6 Examination Report To be submitted to Registry by Independent Chairperson/Internal Examiner |
28th August 2025 |
SUBMISSION DATES FOR SPRING GRADUATION 2025
Postgraduate research students who wish to be considered by the Spring 2025 Faculty Awards Boards for Research Degrees (FABRD) in January 2025 must ensure that the documentation listed below is submitted to Student Awards, Registry (Henry Grattan Building, Glasnevin Campus) at the latest by the dates shown below. The FABRD meeting dates are 22nd - 24th January 2025.
| Spring Graduation 2025 | Submission Deadline |
|---|---|
| - PGR4 Intention to Submit for Examination | 1st August 2024 |
|
- One single PDF file of your thesis (entitled 'pre-examination copy' with Student I.D. Number & date) to postgraduate.research@dcu.ie
We may also require two printed softbound copies for examination if requested by examiners |
10th October 2024 |
|
- Two copies of Final Hardbound Thesis Front Cover and Spine to show calendar year ‘2025’ (year in which the Faculty Awards Board for Research Degrees approves the award ref Sec 9.4.4 of regs) |
8th January 2025 |
| - PGR12 e-Thesis Declaration | 8th January 2025 |
| - PGR8 Temporary Restriction of Access (where required) | 8th January 2025 |
| - PGR6 Examination Report To be submitted to Registry by Independent Chairperson/Internal Examiner |
8th January 2025 |
The dates by which PGR forms must be received in Registry for consideration by the Graduate Research Studies Board are as follows:
| Registry PGR Form Submission Deadline | GRSB Meeting |
|---|---|
| 01 August 2024 | August 2024 |
| 30 September 2024 | October 2024 |
| 14 November 2024 | November 2024 |
| 19 December 2024 | January 2025 |
| 30 January 2025 | February 2025 |
| 13 March 2025 | March 2025 |
| 10 April 2025 | April 2025 |
| 15 May 2025 | May 2025 |
| 31 July 2025 | August 2025 |
The full GRSB schedule of meetings is published by the Office of the Vice President of Academic Affairs
A description of each postgraduate research (PGR) form can be found below. PGR forms can be downloaded from the Registry webpages.
| PGR form | Submission Date |
|---|---|
| Postgraduate Research Application | There are no closing dates for the majority of research applicants (although this may be subject to change). Deadlines can apply for professional doctorate programmes. See the Making a Postgraduate Research Application section for more information. |
|
PGR2 Annual Progress Report |
Deadline is usually by the end of June - Please check the Academic Calendar for this years submission date - The PGR2 online report should only be started once the annual review meeting has taken place - The PGR2 online report is available at https://loop.dcu.ie/ All continuing students (including final year, card fee registrations and recent transfers) must submit a PGR2 by the deadline each year. |
|
PGR3 Application for Confirmation on, or Transfer to the PhD Register |
No earlier than one year after initial registration but, at most, after twenty-one months research for full-time students and at an appropriate corresponding time for part-time students. The completed form should be submitted to Registry at least 2 weeks in advance of the scheduled meeting of the Graduate Research Studies Board (GRSB) – see Registry Submission Dates for PGR Forms above for relevant dates. |
|
PGR4 Notification of Intention to Submit for Examination |
Candidates are required to give at least 3 months notice of their intention to submit for examination. See key dates for graduation ceremonies above. The completed form and a typed 300-word abstract that includes the candidate's name and student number should be submitted to Registry at least 2 weeks in advance of the scheduled meeting of the Graduate Research Studies Board (GRSB) – see Registry Submission Dates for PGR Forms above for relevant dates. |
|
PGR6 Examination Report for the Award of a Higher Degree |
The completed form should be submitted to Registry in advance of the Faculty Awards Boards for Research Degrees (FABRD) and should only be delivered by the Independent Chairperson / Internal Examiner. See key dates for graduation ceremonies above. |
|
PGR7 Thesis Access Consent |
Candidates are required to complete and submit this form to Registry at the time of submission of the thesis for examination. See key dates for graduation ceremonies above. |
|
PGR8 Application for Restriction of Access to Thesis |
Candidates may request and obtain temporary restriction of access up to a maximum of four years for sufficient cogent reasons. An application for the restriction of access must be approved and signed by the student's supervisor. The completed form should be submitted to Registry in advance of the Faculty Awards Boards for Research Degrees (FABRD). See key dates for graduation ceremonies above. |
|
PGR12 E-Thesis Submission Declaration |
One additional copy of the thesis must be submitted in electronic format, uploaded to a secure web space (DORAS, Library Repository) by the Principal Supervisor. The candidate will be required to sign the completed form and it should be submitted to Registry in advance of the Faculty Awards Board for Research Degrees (FABRD) meeting. See key dates for graduation ceremonies above. |